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How Can Online Classes Be Less Painful with AI Meeting Assistants

online classes

The e-learning industry was booming even before the COVID-19 pandemic struck. However, the pandemic accelerated this move towards e-learning and online classes even further.

As widespread lockdowns and restrictions were put in place to check the spread of the COVID-19 virus, students and professionals had to switch to e-learning and online classes.

The boom was such that the academic e-learning market is now expected to grow by $72.4 billion by 2024 at an average CAGR of 10% during this period.

e-learning market stats
Image via Business Wire

But are online classes actually worth it?

Can they replace the in-person mode of education?

And are there any ways of improving your online classes using AI-powered meeting assistants like Aira?

To answer all of these questions, we’ve put together this guide.

First, let’s start by understanding how you can run online classes effectively.


How to Run Online Classes Effectively

Running an online class comes with numerous challenges. Firstly, you’re located away from the students. This means that you’d have to change the way you teach things.

When it comes to in-person education, there are numerous ways of keeping the classes engaging and fun. However, these may not be available to you when you’re launching online classes.

So, let’s take a look at some helpful tips that can come in handy when you’re running online classes.

1. Schedule the Classes Well

Before you start your online classes, you need to ensure that your students turn up for them. For this, it’s essential that you schedule these classes well in advance and inform your students about the same.

The idea here is to ensure that your students know exactly when they need to be present for the online class.

You can typically do this using the video conferencing tool that you’re leveraging for your online classes.

However, don’t keep the invite simple and straightforward. Instead, you should also include a rough agenda and some joining instructions with it. This will help your students prepare well in advance for the class. Also, it’ll reduce the chances of the students facing any issues while joining the session too.

What’s more?

Along with these instructions, you should also consider putting out a list of requirements if they’re supposed to have their webcams and microphones on during the classes.

Finally, it’s important to send out reminders a few minutes before the classes, just as a nudge for the students. This would give them enough time to prepare for the lecture.

2. Keep the Classes Secure

As your online classes take place on video conferencing or e-learning platforms, the chances are that some outsiders can join in those sessions.

So, it’s essential that you secure these online meetings before you begin. The idea here is to create a safe space for you and the students to communicate during the classes without any miscreants spoiling the sessions.

And how can you do that?

Some of the steps you can take are:

  • Share your meeting invites through private channels
  • Keep your meeting password protected and share the passwords only with the attendees.
  • Use a waiting room so that you can filter the people entering the meeting.
  • Keep a tab on those in your meeting room to ensure that only known people are in the class.
  • Ensure you can manage and remove participants.

3. Follow Microlearning Principles

Whether you’re teaching students in a real-life classroom or through online classes, it’s essential to understand that the human brain can’t concentrate on the lecture for a long time. This is critical, especially if you’re dealing with kids, whose attention spans can be as short as mere minutes.

In such a situation, if you want all the communicated information to be absorbed well by the students, you should leverage microlearning.

This means that you can break up your content into small chunks of information that can be absorbed by the students. After a few minutes, you should consider taking a short break. This can help them freshen up for the next set of learning.

What’s more?

Along with the duration of the classes, you should also try to bring in variation when it comes to the mode of teaching them. For instance, your first session could be based on a whiteboard. On the other hand, the second session can be through a quiz or some fun game where the students are more involved.

And why should you do this?

This would help in increasing the involvement of the students in these activities. As a result, they’d be more engaged in the classes and this would improve the chances of them absorbing all the information that’s communicated to them.

4. Show Your Face

One more thing that you need to keep in mind while you’re running online classes is to show your face. When it comes to regular in-person classes, you’d typically be present right in front of the students. This presence can help in improving the engagement of the classes.

However, online classes lack this sort of engagement. You’d instead have to make a special effort to make the lectures more interesting for the students.

Showing your face can help in making the lectures more engaging. A lecture with just a voice talking and a presentation on the screen won’t make a big impact. However, when that voice gets combined with facial expressions, it’s a completely different thing altogether.  

show your face

The online class would become a lot more engaging when you do this. However, make sure that you clear out any messy things from your background. You could choose to use a background filter as well. Additionally, it helps if the room is brightly lit as it may reduce the dullness of your video.


How to Use AI-Powered Meeting Assistants to Improve Your Online Classes

Now that you know all about how you can improve your online classes, let’s take a look at how you can use AI-powered meeting assistants like Aira to make your online classes better.

So, how can AI-powered meeting assistants help?

Online classes tend to be long and would also require the students to pay attention and take down notes at the same time. This is similar to the situation in regular classes too. However, there’s a catch.

When you’re in a classroom, it’s typically easier to take down notes during the lecture. This can be slightly tricky during online classes.

As a student, you’d have to simultaneously look at the video and also take down notes. This would be challenging for students, especially if they’re kids.

In such a situation, it always helps to have some notes handy for the online class. You can send out these notes to your students so that they can seamlessly refresh their memory using them.

But this, too, would require you to take out some time before the online class and write the notes. Additionally, there wouldn’t be a lot of coherence with the things you’d actually speak during the lecture as the notes would be written beforehand.

That’s where AI-powered meeting assistants like Aira can come to your rescue. Aira seamlessly auto joins your online class by picking it up from your calendar. Post that, it starts recording the class and provides you the entire audio recording with the transcript at the end of it.

Aira for online classes
Image via Aira

But what about the notes?

How does it help with them?

One of the best features of Aira is that it auto-generates the meeting minutes using its AI-powered engine. It quickly figures out all the important points that you’ve spoken about and summarizes them. These points can essentially act as notes for your online class.

What’s more?

It also provides a list of all the important action items that you can easily edit. And once the meeting is over, it also sends the entire meeting recording, notes, and action items to all the attendees via email.

This ensures that all your students receive both the notes and the online class recording. As a result, they’ll be able to refer to them anytime that they want with ease.


Use AI-Powered Meeting Assistant Now!

Online classes can be a great way of teaching students remotely. Due to its numerous advantages, e-learning is gaining a lot of traction too. However, to ensure that your students benefit from it, you should schedule your classes well and keep them secure.

Additionally, it helps to follow microlearning principles. You must also try to show your face as much as possible to improve the interactiveness of the class.

Finally, incorporate an AI-powered meeting assistant like Aira to seamlessly record and summarize the class so that the students get the notes quickly. So, what are you waiting for? Get in touch with us to book a demo now.

Best Remote Sales Training Techniques For Unstoppable Results

remote sales training

Remote sales is booming—and with good reason. It’s a firehose of opportunity that provides businesses with instant access to customers, prospects, and partners throughout the world. Companies that sell online are comparatively cheaper to run. Besides, they are usually more responsive, easier to onboard, and work shorter than the standard sales cycle.

Leading a remote sales training is a whole different story, and you ought to come up with an awesome script to make a blockbuster movie out of it.

So, how do you manage to do that?

First, you need to figure out why you even need to coach your remote sales team. For starters, coaching helps keep your team motivated and on track. In today’s fast-moving, competitive marketplace, your top performers will benefit most from it.

But many times, managers are unsure how to coach their remote teams and jump right in.

“The best coaches don’t force strategies or make up for lack of knowledge about what needs to be done for individual success. They use simple yet powerful tools that anyone can replicate.”


Decoding Remote Sales Training: 5 Tips That Works Every Time

Here are a few methods leaders are using right now to help their remote sales teams succeed.

1. Communicate is key

You shouldn’t let the lack of a central office get in the way of your team. The reality is any team member can work from wherever they choose, so you should adapt to that kind of work environment.

That’s why it’s extremely important that you clearly communicate your expectations to your remote team. Make sure they understand what results they are to achieve and the actions they must perform in order to do so.

2. Key a track of performance

It’s time to put an end to all the remote worker horror stories. Stop focusing on results, and start focusing on individual performance.

So, as a remote sales training manager, it’s important to stay connected with both the outcomes and underlying behaviors. You should keep an eye on the team’s progress. If a member of your team starts to display a lot of improvement, encourage them more to foster that growth.

Asking the following questions can help:

  • What was the most interesting call you had this week?
  • Is there any deal that you need assistance with?
  • What’s the one thing that’s holding you back?
  • What do you want to focus on right now?

“However, there is a thin line between encouraging and coming across as a micromanager. Avoid the latter.”

3. Conduct virtual ride-along

If you are working in the same company premises or within the same geographic area, it’s pretty easy to do ride-along with your reps. But if your office is spread out across a wide distance, you’ll need to find another way to get together with your team.

Some virtual ride-along that do wonders:

  • Live sales call with or without the knowledge of your sales team.
  • Joint calls with your sales team for real-time feedback.
  • Recording calls and listening to them later so that you can provide feedback in your own time.

4. One-on-one training with your sales rep

Having a systematic approach to review the pipeline and offer solutions to management is the key. You can use Salesforce to organize your team’s pipeline and have individual conversations with each salesperson.

You can ask the following questions while conducting remote sales training:

  • What is the client’s business requirement?
  • What is the USP we provide to that customer?
  • Can they really explain the value proposition and how it relates to those requirements?
  • Who are the decision-makers and key influencers?
  • Have they mapped the company?
  • What distinguishes us from the competition?
  • What are our winning strategies?

5. Develop a virtual learning system within the team

Running a remote sales team isn’t easy. So it’s essential to create opportunities for your reps to learn from each other.

If you have suddenly gone remote due to the existing situations, tasks like hosting a video sales call or giving a product demo using Aira may sound completely new.

You could, for example, have a person with more remote sales expertise give a full product demo for the team via Aira to demonstrate what a successful virtual demo should look like. Later, you can have the meeting minutes emailed to each participant automatically.


Leveraging the Different Types of Remote Sales Training

Deciding which sales strategy is right for you can be challenging. Whether you’re just getting started with remote sales training or have been successful so far, here are a few categories that you can experiment with.

  • Foundational Coaching: Your sales team are human beings, and they forget stuff like everyone else. Some may even forget the basic facts and information about your organization. As part of your remote sales training, invest some time teaching the foundational basics—for example, listening skills, differentiators, objection handling, etc.
  • Situational Coaching: Teach your team how to react when a prospect asks difficult questions or when they show the least interest in your product. These are some examples of situational coaching. Try role-playing—it’s not as unlikable as you imagine!
  • Just-in-Time Coaching: The real beauty of remote sales training is that it enables your team to always have access to a coach no matter where they are or when they need it.


Choosing the Right Tools and Technologies for Remote Coaching

Finding the right coaching online tool for your business isn’t an easy task. There are a lot of options available, each with its own set of strengths and weaknesses.

These tools range from low-cost (i.e., smartphones) to incredibly powerful Enterprise ones with artificial intelligence capabilities.

Smart Phones

In spite of our advances in technology, the phone clearly remains a valuable tool for remote sales training.

The team can use one-on-one coaching whenever they need it. That way, they’ll be sure to address any issues they have in real-time and will outshine your competition.

Chat tools

Imagine you and your sales rep are on a call with a prospective client. As you evaluate the call, you may find areas of improvement on the rep’s end. If you were in the same room, you could have easily taken hold of the situation without even the client knowing about it.

But, when you are working from home, you can make use of chat tools like Slack and Salesforce Chatter to chime in without obstructing the call.

chat tools

Meeting Tools

These tools help your leaders run better, more effective, and more engaging group sales sessions. These video sales coaching sessions are as close as you can get to have a one-on-one, face-to-face meeting with your sales coach when you can’t be there in person.

You can also leverage the benefit of virtual AI meeting assistants like Aira. The tool joins your meetings, records, transcribes and generates meeting notes. That means your sales trainees will receive notes immediately after every meeting.

Meeting Tools


The Best Teams in the World are Investing in Remote Sales Training

When it comes to working with remote teams, there are some things that stay the same and some things that change. Having the right tools will help managers create great remote sales training environments and achieve business goals.

After reading this guide, sales managers will know what to look for in a sales product for both the team and the manager to use.

How AI Can Help You Take Minutes of Meeting Easily

minutes of meeting

Sales conversations tell you everything you need to know about your customers.

However, to have the minutes of meeting you have to write notes, collect insights from the recordings, and share them with others in the team.  

And let’s be straightforward.

It is time-consuming to go back to review those call recordings to understand the customer conversations. 

So, how do you overcome these challenges and get everyone in the team to get insights from these calls quickly?

We’ll uncover this and more in this article.

Without further ado, let’s begin.


Why Is It Important to Take Minutes Of Meeting?

Minutes of meeting capture the purpose of the meeting by providing not just a recap but a detailed overview.

It can remind recipients of actions to be taken, deadlines, and other important information. Employees or clients absent during the course of the meeting can also get updated and benefit from them.

These verbatim or summed up representations of the specificities discussed in a meeting can help you record votes, track action items and plan the next steps for future meetings.

They can also act as a measuring stick for progress while providing structure for an effective follow up plan.

Typically, minutes of meeting include details like:

  • Basic information like name, place, date and time. 
  • Central goals and objectives. 
  • Date and time for next meeting.
  • Decisions making on with vote outcomes, further measures, action items to be held over, etc.


What Are the Biggest Challenges In Making Sales Calls?

A sales call is necessary to grow your business and understand what your customers want. However, making sales calls presents a whole new set of challenges if you are unprepared. These include:

1. Taking Notes Can Be Hard

Sales teams, whether remote or in-store, have to take notes during customer conversations that they can refer to later. However, this process does not allow them to fully concentrate on the customer conversation.

This makes it difficult for them to be fully absorbed in the conversation.

Plus, these minutes of meeting are scribbled with all acronyms and simplification, which sales reps later come back to and fill in.

It can all be extremely time-consuming and tedious.

Very often the context of the conversation is forgotten and reps beat their heads over recollecting some specific piece of information.

2. It Can Create a Silo

The sales department calls are a black box for all other team members.

But this shouldn’t be the case, right?

Customer conversations are a goldmine of information that should be used by every department to improve your product or service.

Without any recording, it’s unreachable for anyone who wasn’t listening to the conversation.

3. You Can’t Get Quick Insights

Even when customer conversations are recorded, your team members may not have the time and patience to go through the entire recording to understand the key insights.

Though Salesforce, Google docs, and many such applications allow you to centralize note-taking and sharing with the entire team, understanding the context of the conversation from these is tough.

Plus, different reps have different ways of transcribing. This makes it challenging to get quick insights from the minutes of the meeting.


Why Should You Use AI For Your Sales Calls?

AI for Sales Call

To give the best, you surely need to listen closely to your customers.

Given the challenges mentioned, there’s a dire need for technology that can uncover insights from customer conversations easily.

That’s where AI can come in handy.

By automating the process of taking minutes of meeting, you can remove the stress and work that sales reps are forced to do.

In this section, let’s check out what AI can do for your sales calls.

1. Get Auto-Generated Minutes Of The Meeting

Quite often some very useful insights are lost while jotting down the other important points. The manual system of taking minutes of meeting is time-consuming and inefficient. It doesn’t allow your team to give their undivided attention to your customer during the meeting.

On the other hand, an AI-based system can generate minutes of meeting automatically in a matter of a few seconds. Not only is it quick but also precise. This ensures that your team gathers the most information from every customer interaction.

2. Get a Meeting Recording

Recorded meetings can help you recollect the most important points of the meeting.

Snippets of the recording can be used to train the team about customer interaction. This can help you avoid listening to long interactions with irrelevant details.

A recorded meeting can be the source of a critical insight that can play a pivotal role in shaping your next product or service.

3. Get the Option to Access It Later

The recording and minutes of the meeting must be accessible for every team member at any given time.

It must be easily available for future reference. When customers move from one department to another, they experience consistent behaviour.

The information collected from these interactions can later act as a database which can be used to build future strategies and plans.


Which is the Best AI Tool To Automate Taking Minutes Of Meeting?

That brings us to the question:

Which is the best tool to take minutes of the meeting for your sales calls? Our pick: AIRA.

Its features make taking down key points from the meeting more efficient, accurate and hassle free.

In addition to that, it also has a lot to offer.

Here are the key features:

1. Auto-Sync With Calendar

AIRA automatically synchronizes with your calendar. It then gives you a gentle nudge about your meetings of the day and keeps you updated.

So, you don’t have to worry about forgetting your meetings anymore. Every meeting will be reflected on AIRA beforehand.

2. Join Meetings Automatically

It might happen sometime that you get stuck in some work and get late for a meeting you scheduled.

But you can save yourself from the embarrassment of being late for a meeting.

AIRA automatically joins meetings for you so that you don’t miss them out. It also attends meetings for you when you are not present, creates minutes of meetings and sends them via mail. 

3. Record Meetings

Recording the meeting helps you save some important insights from your customer from being lost forever. Listening to the recordings can help you recollect critical feedback in their exact context.

AIRA also transcribes them accurately using the machine learning process. It then sends the transcribed meeting along with the voice recording to you as a mail.

4. Generate Minutes Of The Meeting Automatically

Automated note taking organises and stores your data at one place and saves you from spending extra time and effort sorting and filtering them.

Minutes of the meeting auto generated by AIRA are accurate and precise. They also have keywords that make sighting important points easy.

5. Make a List of Actions to Be Taken

Collecting feedback from customers, jotting down their insights are all useless if not acted upon.

AIRA analyses the meeting and makes a list of the actions to be taken. You can edit it according to your need.

AIRA sends this list to everyone who attended the meeting along with the minutes of the meeting and the recording.

6. Integrates With Zoom

Many sales teams are having conversations digitally, over Zoom.

AIRA integrates perfectly with Zoom so that you can join in as a user in your Zoom call and generate minutes of the meeting in an instant as well as:

  • Auto-join a meeting, record the whole conversation and figure out meeting minutes quickly.
  • Turn your conversation into analyzed data by automatically capturing that information and mapping it with other business systems such as the calendar.
  • Negate the chances of distraction and save time by smoothly sharing meeting information in the form of notes, recordings and action items, immediately after the meeting via Email.

Not only that, you can also integrate AIRA with your other favorite meeting platforms like Microsoft Teams, Google Meet, etc


Ready to Automate Taking Sales Call Minutes Of Meeting?

Using AI can prove to be highly beneficial for sales, especially for companies that are data-driven. It helps them streamline, organise, and sort relevant data for future reference.

AIRA uses AI to help you benefit the maximum from every interaction with the customer. From synchronizing with the calendar to making action items list, it has it all.

What are you waiting for?

Get started and sign up for AIRA’s one hour daily free trial and automate taking your minutes of meeting.

How AI Revolutionizes Meeting Summary With Automation

meeting summary

Let’s be honest. Meetings are an inevitable part of any corporate culture. They’re the glue that binds teams together and enables them to get things done.

What else?

  • Meetings keep everyone informed.
  • Give employees a chance to participate and ask questions.
  • Allow small disagreements to be resolved quickly.
  • Inspire confidence in leadership and projects.
  • Deal with larger issues before they derail other work.

So, what makes a meeting effective?

The answer is simple — taking notes of the meeting summary (or meeting minutes).

With so much at stake in meetings, it’s no surprise that meeting minutes are highly valued by large, medium, and small corporations alike.

So, why are they so important? What exactly are the contents of an effective meeting summary? And why are these details noteworthy?

Let’s find out.


What is a Meeting Summary?

A meeting summary serves as a record of what was discussed and agreed at the meeting, as well as what decisions must be taken, by whom, and when.

It doesn’t have to be difficult to record a good meeting summary. Your notes should be short, concise, clear, and consistent between each meeting. The idea is to ensure that the right intention and vision are captured for future follow-up.

Here’s a rundown of what else should be included in good meeting minutes:

  • Date, time, and location of the meeting.
  • The objective of the meeting.
  • Names of attendees, as well as those who were unable to attend.
  • Things on the agenda.
  • Decisions that were made.
  • Actions that need to be done, including the deadline, and who it was assigned to.
  • A follow-up meeting to discuss the next course of action.

Here’s a bonus tip: Always be prepared. Before the meeting starts, jot down the information you know for sure. This will allow you to record what you discuss during the meeting instead of taking up space with details you already have.


How to Write a Helpful Meeting Summary for Email?

Email-summary

The trick to good minutes is listening. For example, let’s say that there is a meeting about fishing for B2B Lead Generation Services for your company. Throughout the meeting, you should pay attention, and then write down everything you’ve heard.

So, once the meeting has ended, and all participants have left, it’s time to pull together your notes and write the summary. Here are a few pointers that might be useful while drafting your email:

  • The sooner you write those minutes, the better are the chances of you including everything. Write a summary that is clever and concise so everyone can read it right away.
  • Re-read your outline and, if possible, add some notes or explain any issues that have been addressed. Also, double-check that all decisions, actions, and proposals are properly recorded in it.
  • Make sure you’ve included enough details.
    • Provide a brief explanation of each action taken, as well as the reasoning behind the decision.
    • If there was a lot of debate before a proposal was passed, make a list of the main arguments for and against it.
  • Format the meeting summary in an easy-to-understand and presentable manner. You may also consider your own preferences, or, if applicable, the preferences of the managers or executives.
  • Speaking of the format, here are a few things that you need to keep in mind:
    • Stick to the objective.
    • Use the same tense throughout the summary.
    • Avoid using names. Only use them when you have to record motions and seconds.
    • The summary should only include facts, no personal observations.
    • In case you need to refer to other documents, simply mention where they can be found or include them in the appendix.
  • After you’ve finished, double-check everything.


A Few Meeting Summary Templates for Email

Here are a few templates you can refer to the next time you want to email your meeting summary to the participants:

1. Detailed MOM Format Template

<Name of the Organization>
Meeting Summary <Date>

Opening: <When was the meeting scheduled, where was it scheduled, who organized it>

Attendees (Present): <List of all the members present>

Attendees (Absent): <List of all the members absent>

Approval of Agenda
Approval of Summary

Follow-up from the Previous Meeting <Any motion that was raised in the previous meeting, a brief note of what took place, and whether they were approved or rejected>

New Business <Any motion that was raised for the first time in this meeting, a brief note of what took place, and whether they were approved or rejected>

Additions to the Agenda <Any additional motion raised by any member>

Adjournment <At what time the meeting was adjourned and by whom. The time and location of the next meeting>

Summary submitted by: <Name>
Summary approved by: <Name>

Signature of Attendees: ……………………………………………………………………………


2. Easy Meeting Minutes Template

Meeting Summary                                                                                                            Logo
Meeting Title                   :
Date                                 :
Time                                :
Place                               :
Bridge Information         :
Chairperson                   :
Invitee List                       :   Internal:                                               External:
In Attendance                  :   Internal:                                               External:
Absent                             :    Internal:                                               External:
Agenda                            :
Summary Submitted By :
Summary Submitted On :
Next Meeting                    :    Date:                                                 Time:                                     Place:                                                 Bridge:                                             Chair:
Decisions 1. 2.
Action Items 1. 2.
Carry-over items for next meeting 1. 2.
        Notes


3. Quick Meeting Summary Template

Name of the Organization
Purpose  
Date  
Place  
Participant  
 
MEMO
                            Agenda Item 1: <Notes on discussion>
Agenda Item 2: <Notes on discussion>
Agenda Item 3: <Notes on discussion>
Agenda Item 4: <Notes on discussion>
And so on. <Notes on discussion>  
Meeting Scheduled to End: <HH: MM>
Actual Meeting End: <HH: MM>


Automate Your Meeting Summary and Collaborate With Your Team Effectively

automate-meeting-summary

Taking notes, minutes, scheduling. They’re all a drag.

These tasks could not be carried out without a human being until recently. You or your PA had to take over whenever you had to do it. Also, you had to appoint someone to keep track of the meeting summary.

The problem with this system is that taking down the minutes would be pretty time-consuming. Also, the notes would likely remain incomplete in many cases too.

Everything’s not lost, though. There’s a new breed of startups that are automating meeting minutes and work processes more effectively.

These tools can save your time when scheduling meetings, jotting down meeting summaries, and even provide valuable insights into the effectiveness of your weekly get-togethers.

In the end, AI will change the way we collaborate with one another. By removing the mundane and simple tasks associated with meeting management, humans will be free to work without restriction.

Allowing AI-powered assistants to handle important but low-value tasks like note-taking, recording meeting minutes, action items, agendas, and reminders is much easier in the long run. It’s also the faster way of accomplishing these tasks.

Employees will bring their A-game to any meeting without having to think about these tasks, making meetings ten times more useful.

For example, AIRA makes a collaborative interface to transcribe, analyze and share meetings with the participants. It records the entire discussion and includes a transcript along with the voice recording at the end of the meeting.

Aira also auto-generates meeting summaries from the entire conversation and emails them to all attendees after the meeting is over. This would remove all the manual work from the process.

If you want to explore more features, book a demo here.


AI-Powered Meeting Summary Assistants are the Future

Of all instances, it is the most difficult to create a meeting summary while having a conversation with a customer. Sales and customer success teams can benefit from automatic note-taking because it will free them up to focus on the conversation.

But, most of all, it can help them close more sales, close them quicker, and assist marketing and product departments in creating quality products that customers want.

All-in-all, AI-powered assistants, like AIRA, will revolutionize your meetings, allowing you to focus on the work and real results instead of wasting countless hours on drafting meeting minutes.

If you have any questions, we’d love to answer them in the comments section below.

What Is Workplace Productivity and How Can You Measure It?

workplace productivity

Improving workplace productivity is a concern that’s top of most managers’ minds.  But how can you improve on something when you cannot measure it? For the longest time, the calculation for workplace productivity has been:

Productivity = Output / Input

The resulting number from this calculation has long been treated as the most important productivity attribute.

However, managers have come to know that productivity is more nuanced than that. Since a team is a very dynamic unit, its output will always be just as dynamic, hence numerical measurement may not be practical in all cases. For instance, if you run a sales team, you know that although closing a sale is the coup de grace, this doesn’t mean that a day without revenue earned wasn’t productive. What about all the calls made, clients visited, presentations conducted, etcetera? All these tasks move a salesperson closer to their goals, whether or not you can quantify them.

By the way, just because you cannot quantify something doesn’t mean you cannot track it. We understand that sometimes teams can get sidetracked and achieve very little during calls and presentations. So next time your team has a meeting, ask them to use Aira. This AI-powered app will record everything said during the meeting. You can then sort through the recording or transcript by keywords to find out how much of what was discussed was relevant to your company’s goals. 

That said, let’s explore this topic a little more below.


What is workplace productivity and how can you measure it?

As we have pointed out above, the formula for productivity is: Productivity= output/input

The number yielded by this calculation will only tell you that a metric you set wasn’t achieved 100%. But as much happens between initial input and final output, such a number will not tell you what you need to do to get to 100%. It will not guide you to take the practical steps necessary to make any improvements.

Therefore, for any workplace productivity measurement to be meaningful, you need to have a solid grasp of exactly what changes to make to impact team output. Finding these changes requires a lot of analysis; it is a time-consuming and grueling task. But, as we’ve demonstrated, with tools like Aira, you can get the data you want to perform such an analysis. And when done right, such analysis will yield positive results.


How should you measure productivity?

measure productivity

You can measure your team’s productivity/output based on the number of accomplished tasks.

The rationale here is pretty simple. For instance, if your goal is to increase revenue, you may not get to that goal in one day. However, by accomplishing certain tasks per day, can incrementally move that needle and eventually achieve your goal. The more tasks you accomplish in a given day, the more likely you are to get to that goal faster.

Input is time spent on a task, such as a day, week, month, quarter. If you want to go really granular, you can measure input per hour.

Taken over a longer time such as a week, you start to get a clearer picture of how much time your team has spent on a task and how much output they generated within the same period. Weekly assessments of input are good because a week is long enough to give you a trend (good or bad), but short enough to not severely impact an ongoing project in case of ongoing unproductiveness.


How important is individual productivity, and should you measure it?

Just as with team productivity, time is the most important input when it comes to individual productivity. Individuals tend to waste a lot of time by spending it on distractions, routine tasks, or unimportant tasks.

Using the same method we identified above, (and yes, Aira is also quite useful here), you can identify instances of time wastage and then optimize how you spend it.


How to improve workplace productivity?

improve workplace productivity

If you need to improve team or individual productivity, here are some tips you can use:

1. Break projects into tasks and tasks into subtasks

This will make a large project seem less daunting. More so, completing one small action motivates people to complete another task because they can see progress.

In addition, when you approach a project in small bits, you can set shorter timelines instead of looking at the final deadline way into the future.

2. Prioritize tasks

Some tasks are more important than others. Discuss with your team the importance level of tasks and then prioritize which ones to tackle first.

3. Avoid multitasking

Contrary to what most people think, multi-tasking only causes you to work slower and perform poorly. This is because shifting attention from one task to another drains brain resources, causing fatigue to set in faster.  

It’s always best to finish one task, tick that one off, and then move on to another.

4. Encourage employees to work within set office hours

It’s okay to put in an extra hour or two on a project every now and then but forming a habit out of working overtime on a project can lead to overtiredness and stress.

To prevent this, encourage your team to work on tasks during set office hours. This may call for some time management training. But such training will be well worth it given the rewards that your team will reap.

5. Encourage teams to collaborate

Team collaboration begins with encouraging team members to understand and appreciate one another’s work. People tend to feel happy and positive when they feel understood and appreciated. This in turn creates a positive work environment where teammates are comfortable about interacting, sharing ideas and collaborating on projects.

6. You can also improve individual productivity by doing the following:

  1. Work on the most difficult task in the morning when you are fresh and full of energy. However, if a task gets too complicated, switch to a smaller task.
  2. Take breaks when working on an intense task
  3. Track task progress and tick off completed tasks to keep you motivated
  4. Avoid perfectionism. You will waste valuable time if all you focus on when working on a project is to deliver a perfect result every time.


Final words

Productivity is important. We get things done when we are productive. But as you have read above, improving workplace productivity takes a lot more than just understanding your output/input calculation. What counts is to first understand the metrics that matter to you, then implement changes that will motivate teams and individuals to start making their input count more.

Have a super productive day!

Google Meet vs Hangouts: Things You Need To Know

Google Meet vs Hangouts

With remote working gaining currency as the new norm, numerous web conferencing and meeting applications have come about. Google has not been left behind either and has a massive following on Google Meet and Google Hangouts. And therein lies the confusion; Google Meet vs Hangouts, is there a difference, or are they one and the same thing?

Both tools form part of the Web & Video Conferencing offerings available from Google. And yes, there are several differences between the two. In this article, we take a look at 10 of them. Keep it here to learn more about these tools to determine the most suitable one for your needs.


Is Google Meet the same as Google Hangout?

Google Meet vs Hangouts, what’s the difference? Meet is a top-quality video conferencing software offered by Google within Google Workspace – the former G Suite. It is a paid online video chat or meeting service available at meet.google.com for all Google Workspace users. You can conduct your meetings over voice or HD Video Call.

Hangouts, on the other hand, is an all-in-one voice call, instant messaging, and video conferencing software available for all Google users. So, if you have a Gmail account, then you can access the service. What’s more, it’s free.

But which one should you opt for? To answer this question, it’s important to understand that your choice will depend a lot on your type of organization, meeting style, and the features you deem necessary.

To help you make a more informed choice, we take an in-depth look at the two services. Below is a comparative look at Google Meet vs Hangouts highlighting each tool’s salient features:

Is Google Meet the same as Google Hangout


1. Number of Allowable Participants

If you want to hold a meeting with video conferencing on Meet, you have a limit of up to 250 users. For additional participants, you’d need to utilize live streaming, which can support about 100,000 participants.

However, Hangouts is better suited for smaller meetings or personal use since it limits you to 150 chat participants. Furthermore, it doesn’t offer streaming and only supports video chats with 10 people.


2. External Meeting Participation

Google Meet allows external participants; hence you can invite people outside your organization to join in. You only need to email them an invitation link or share the meeting code. Hence, non-Google Workspace plus Gmail users can join a Google Meet meeting though only members can create new meetings.

The only way to participate in a Hangouts meeting is if you have a Gmail account. This is because Google Hangout is a part of your Gmail account. So, no Gmail account; no access to Google Hangouts.  


3. Interface and User Experience

Google Meet boasts a sleek, intuitive, and user-friendly UI. Better yet, you can choose to view everyone on your screen, either in grid form or singly. But on Hangouts, you only view a single participant with the other video participants available on a smaller horizontal stripe.


4. Screen Sharing Options

While Google Hangouts allows you to share your full screen, Meet allows better sharing via a specific tab or window. The latter option comes optimized for video sharing, so you can even watch YouTube videos from your friend’s screen.


5. Internet Usage

Internet connectivity can be quite unreliable at times, but this is where Google Meets trumps over Hangouts. Meet allows you to join a meeting by typing in the meeting code without using the internet to dial in. With Hangouts, you need to have an internet connection to dial in the number to connect you to the meeting.


6. Recording Your Meetings

record your meetings

With remote working, meetings have moved online. Thus, the ability to save, record, and safely store meeting minutes for review later is vital. Google Meet allows you to schedule, record your meetings, and saves the recording to your preferred drive storage. However, this feature is not available on Hangouts, so you might want to use an online meeting assistant like Aira.

If any key participant fails to attend a meeting, they can always have the minutes sent to them to keep them up to date.


7. Auto Captioning

If your meetings involve foreign participants, language barriers might be a challenge. But with Google Meet’s live instant captioning, this is not an issue. You only need to activate auto-captioning to view a live transcription of what each meeting participant is saying.

Unfortunately, Google Hangouts doesn’t provide this feature as yet.


8. Price Difference

Google Meet vs Hangouts, which is more affordable? Pricing is a key determinant of the choice of software for most users. Fortunately, Google Hangouts is a free service, the only limitation being the number of meeting participants and users on active video.

Google Meet, on its part, is a paid software service packaged together with Google Workspace Suite. To use Meet for video conferencing, your organization needs to be on Google Workspace. Since the bundle integrates with email, it works out as a good deal overall.


9. Extra Integrations

Google Meet boasts several integrations with Google apps like Gmail and Google Calendar and third parties such as Zapier and Fireflies. But Hangouts doesn’t have such integrations on its platform.


10. Serving Different Needs

Hangouts and Meet help meet different needs. Hangouts is best-suited for casual calls between friends, while Meet is sophisticated and suitable for large group meetings. Also, its video web conferencing makes it excellent for businesses.


Wrapping Up

And there you have it. A detailed exploration into Google Meet vs Hangouts. So which option is the ideal one for you? You now have the details to make an informed decision at your fingertips.

How To Efficiently Handle A Remote Sales Team When WFH

remote sales team

Remote working is the new norm, thanks to the global pandemic. Many businesses – especially those with no previous online presence – have found themselves grappling with this new reality. So we have a remote sales team whose main mode of selling was via face-to-face interaction.

Remote selling provides a unique opportunity to enhance the selling process while improving productivityBut how do you do ensure that your sales team is pulling their weight when working from home?

When managing a remote sales team, setting up operational efficiency can be a significant challenge. Therefore, you need an effective communication tool like Aira to collaborate more effectively with them. Read on to learn how you can lead your remote sales team from the comfort of your home.


The Pros and Cons of Remote Selling

Remote selling is also known as virtual selling. It refers to a buying cycle in which most sales conversations occur between buyers and sellers in various geographical locations. With a large part of the interactions being remote, remote selling entails virtual selling techniques.

A major benefit of working from home for you – and your team too -is increased flexibility. You can even choose where to work from and when to work.

With a remote sales team:

Pros:

  • It is cost-effective. Remote selling helps cut down on costs such as office rent, office supplies, mileage, and drastically reduces the time used on the work commute.
  • It enhances productivity. The use of digital communication tools and cloud-based software help make remote selling easier, thus boosts productivity. With no need to travel and meet clients, your sales team has more time to improve on sales pitches and selling strategies. This enables them to capture better leads, nurture prospects, and make more sales.
  • It widens the selling scope. By using the internet, your remote sales team can now reach out to a global audience. Results? More deals closed.
  • It makes the sales process more effective. With the right tools, you can grow your sales and scale your business. Remote selling provides you with a unique opportunity to use technology to organize internal and external communication, automate repetitive tasks, and manage your pipeline. 
  • It helps motivate your sales team. Remote selling empowers your sales reps and helps boost their morale. This is because they have the autonomy to run their activities, access to comprehensive resources, and the freedom to make independent judgments.
  • It helps reduce stress: The flexibility to set their schedule or choose their preferred workenvironment – within certain guidelines – also helps sales teams reduce work-related stress. Additionally, it fosters a positive attitude and helps them produce remarkable results.

Cons:

Remote selling has its downsides, such as:

  • Reduced work/life balance
  • It’s more challenging to train new sales reps
  • Increased distractions from kids and house chores
  • An increased sense of isolation due to reduced camaraderie with colleagues


Managing a Remote Sales Team Efficiently

remote sales team

Let’s now look at how, as a sales manager, you can efficiently and effectively handle your remote sales team from afar and meet your business goals.

1. Establish Clear Expectations – and Communicate Them

Set expectations that encourage your sales team to strive for higher performance. Clear sales targets set performance standards and outline specific tasks, enabling your team to feel engaged and motivates them to do their best.

They also make your team accountable, allowing you to provide relevant support and motivation. Come up with guidelines that spell out the sales objectives, systems and procedures, and effective time management tips. Such could entail:

  • How to look for leads
  • How to deal with objections
  • How and when to follow-up on prospects
  • How to close deals and onboard new customers


2. Build Trust

Building trusting relationships is a bit of a challenge with remote teams due to the lack of physical interactions. To make communication less challenging, you need to:

  • Avoid micro-managing your sales team
  • Schedule regular group calls to enable your team members to catch up, share success stories, address challenges, and brainstorm
  • Respond quickly when your team members have questions or are experiencing difficulties
  • Track your sales team’s activities and progress through a shared dashboard to ensure they complete assigned tasks and close deals


3. Avail Relevant Resources

Leverage shared resources like cloud-based storage systems to allow your team members to log in securely, share, and view data. Such systems make it possible for sales reps to access company data on the go from their mobile devices or at home. They can also update records in real-time from any location.

Make sure to use tools that provide secure access to company documents and resources and encourage the use of chat tools for regular check-ins. 


4. Simplify Sales Processes

Setting up clear and straightforward processes is vital to your remote sales team’s success. It also makes it easier for you to manage the team. Document sales processes to allow the team to work in a structured manner, know how to respond in specific situations, and minimize the need for constant support.


Final Words

While you don’t interact physically with your remote sales team, you can stay connected by keeping all communication channels open. Follow the above tips to support your remote team, keep them engaged, and you’ll reap the benefits of outstanding performance.

10 Things You Must Never Google At Work For Better Work Efficiency

never google at work

The last two or three decades saw a lot of companies invest in information technology in a bid to improve productivity at work. At the same time however, certain advancements in technology, namely the internet, proved themselves to be a productivity bottleneck.

Ready access to the internet means that you can google anything whenever you want. This is a good thing. The downside though is that without strict boundaries at work, google can easily reduce your work efficiency. In this article, we have compiled 10 things you should never google at work if you want more work efficiency.


Don’t google these 10 things if you want to increase your efficiency at work

1. The history of google

While Google and other companies like Facebook, Amazon, Salesforce, Aira have such interesting foundation stories, you should probably only google them in your spare time.

The behemoth you know as google today actually started from a dorm room. Stories of such humble beginnings are always quite fascinating. We found this out the hard way when we stumbled upon Google’s “about page” while researching for this paper. 30 minutes later, we were way off track and still learning about google from back links in the original page.

2. Photos of cute animals

If you want to be sucked into an endless rabbit hole of whole-day googling, google photos of cute animals. The options that come up are… well, cute. Alongside the stock photos from pixabay, Shutterstock, etc., you will get a whole lot of cuteness to feast on from animal planet, bored panda, pinterest, among others.

On the results for this search for instance, bored panda had a list of “30 cute baby animals that will make you go Aww”. There is just something about cute animals that makes you want to see more cute animals, so after going through that post, all you’ll feel like doing is see more cute animals.

We recommend staying away from the videos tab if you are after better work efficiency.

3. Conspiracy theories

If you don’t know what a conspiracy theory is, here’s a definition from Oxford online dictionary, “a belief that some covert but influential organization is responsible for an unexplained event.” Wikipedia also adds, “…when other explanations are more probable.”

Wikipedia has a bunch of conspiracy theories on practically every industry and topic. My personal favorites are “Israel animal spying” and “flat earth” (yes, flat earth is a real discussion by real people in the 21st century).  

The thing is, even if other explanations are probable, you still get pulled into the web of implausible explanations surrounding whatever conspiracy topic you googled.

4. Crime/ Real Murder mysteries

You probably enjoy a good murder mystery: From criminal minds, featuring extremely scary psychopaths committing gory crimes, to Midsomer Murders where the regular gentle folk of Midsomer have devised a bunch of ways to solve their little problems by murdering each other.

These fictitious stories also happen in the real world. In Thailand, the island of Koh Tao (now aptly nick-named death island), experienced 9 tourist murders in a span of 4 years according to this NYTimes Report.

This and other similar stories will keep you riveted for hours, so only google them in your spare time.

5. Disease

Googling about disease can quickly develop into quite an addiction which is why we don’t recommend going down this route while at work.

For instance, google a symptom you have right now. You will realize that there’s a list of other likely diseases. If you click on those links, you will get more information but probably won’t learn enough to satisfy your curiosity. You’ll probably keep googling and only stop because your eyes are tired, or you realize you really aren’t getting anywhere.  

6. Productivity

Being productive is good because:

  • Results are tangible, e.g, you’ll make money, like a life of your dreams, etcetera
  • The sense of accomplishment boosts esteem

There are so many different “experts” in the field of productivity, all of whom recommend a bunch of creative ways for creating more efficiency at work. To find “the best method”, you have to explore the methods proposed by each of these gurus. In the end, you will realize that ironically, googling productivity results in an unproductive day. This is because it’s actually eating into the time you could be spending doing real work.

7. Diet, exercise and fitness

Like productivity, diet, exercise and fitness is one area where we all must just learn to “agree to disagree”.

Crossfit, Insanity, A-alert, Tabata, Warrior…the list of exercise regimens is endless. The same goes for diet and feeding schedules: Paleo, vegan, Dukan, HCG, low carb, no carb, calorie counting, intermittent fasting… another extra long list.

The point is, you simply cannot exhaust this subject. And quite honestly, trying to do so only further complicates your life.

If jogging has always worked for you, it wont stop just because there’s a new fancy workout regimen that is famed to work magic.

8. DIY anything

DIY means “DO IT YOURSELF”. Proponents of DIY maintain that it’s all about creating self-sufficiency while saving money.

It’s good to DIY. However, the reason why you shouldn’t google this at work is that there are so many ways to DIY any topic you choose. For instance, if you google “DIY hair growth”, you’ll get so many hair growth formulas, all promising to magically restore your receding hairline.

More so, we don’t recommend DIY googling at work because you’ll get the “DIY” bug. After your first successful DIY project, you’ll start googling how to DIY everything. Like how to tether a goat, how to build your own couch, paint your own walls, give your sofa a new look in a weekend.

9. Cooking/Recipes 

Here’s an exercise I did to prove why this is a bad idea.

I googled “vanilla cake recipe”. After a while, those cakes looked so boring, so I googled “best desserts to make”. I ended up at HuffPost’s 50 Of The Best Dessert Recipes Of All Time, and by the 7th recipe,

  • I had a long shopping list of dessert-making ingredients and no way to get them at that time,
  • I was too hungry and frustrated because all I wanted was cake.

What’s more, I still hadn’t decided on a single dessert recipe. So, in a sense, my cake-googling was unproductive, and so was my afternoon.

do not google recipes

10. Celebrity news

From fashion trends, to who’s marrying who, who’s divorcing who, who had a wardrobe malfunction, who wore what to the Grammys/Emmys/Oscars, who has a weird fetish, who has decided to ditch their makeup and go au naturelle, who’s interested in science and isn’t just a pretty face…the list of celebrity topics is as interesting as it is endless.

You can spend hours and hours on the internet and you’ll never get your fill of celebrity news, so the workplace is definitely not the place for googling such stuff. 


Last words

Now you know our list of things that you shouldn’t google at work if you want better work efficiency. Got anything to add to this list? Let us know.

What Is AIRA And Why Do You Need It?

what is aira

Meeting management, scheduling, note taking, minute taking are all tasks that until a few years ago, could only be carried out by a human being. Any time you needed to schedule a meeting, you or your PA had to do it. You also needed to assign someone to take minutes during the meeting.

The problem with this system was that meeting management and minute taking are very time consuming tasks. You could easily find your entire day consumed only by scheduling this meeting or that or taking copious amounts of meeting notes. In addition, there are operational challenges that come with conducting meetings manually. Some of them include:

  • Meetings can sometimes drag on forever if the agenda is not properly managed
  • During meetings, people can speak over each other, causing the note taker to miss important points. Even a person experienced at shorthand could find it difficult to keep up in such a situation.  

Today however, there is a solution to this problem. The development of AI as an industry has given rise to applications like Aira, an AI meeting assistant that automates all your meeting-related tasks. You will find that although Aira will help with meeting management and minute taking, it is, on the whole, helping you to improve time management.


What is Aira?

Automatic Meeting Transcriptions

Aira is many things in one: It is a:  

  • Meeting scheduler
  • Meeting management tool
  • Minute taking and note-taking tool
  • Voice recognition app. Aira is a highly accurate conversational AI as it is trained, through machine learning, to recognize human speech.
  • Recording and transcription tool
  • A storehouse for all your important business proceedings

Aira is an important addition to your martech stack as it can integrate to your CRM, email, etcetera. This ensures that anyone from your company can make meeting notes a part of their workflow.

Features of Aira

As mentioned above, Aira is many things in one. Its suite of features are what enable it to perform all these impressive tasks. Those features include:

1. Calendar syncing

When using aira, you don’t have to worry about having to use an additional mail client. This is because Aira will sync into your current email account.

What’s more, you don’t need to do any set up for your calendar to sync. Once you log into Aira for the first time, it will sync all your calendar details. All the meetings you have scheduled will automatically be uploaded to Aira and scheduled there. 

Once your calendar syncs into Aira:

  • You can join meetings without having to log into Aira
  • Meetings scheduled on, will automatically update on your calendar
  • Your teammates can see your availability. You can say goodbye to prolonged consultations about meetings times and questions like, “When is the best time for you to have a quick meeting on XYZ?”

2. Records meetings and shares notes

You will no longer need to drag your PA into every meeting just to have him or her take minutes. Aira will do that for you, as well as provide transcripts once you conclude the meeting.

Aira also generates keywords for every transcript. When you click on a keyword, it automatically highlights in the transcript. This gives you context and also allows for quick skimming in case you are pressed for time.

3. Join meetings virtually

You can autojoin Aira meetings from your calendar. As well, when on the move, you can simply join from your mobile phone or have the Aira attend the meeting for you.  

4. Action items

Aira scans meeting notes and generates a list of action items. You can make it easier for Aira to recognize action items by actually telling it to do so as the recording is going on.

Aira also automatically generates meeting minutes from the recordings.

In addition, with the auto mail function, you can also automatically email notes, minutes, and action items to all concerned parties.

5. Meeting analytics

You can make your meetings more efficient and productive in future by analyzing trends from your meetings.

6. Integrate into Zapier

Integration with CRM helps you to find and tap into new opportunities. It also allows your team members to execute their tasks with speed. For example, if a customer complains about slow customer service, a customer service rep can reach out with an apology or implement a speedier customer support system.


How your business will benefit from using Aira?

Introducing a conversational AI like Aira into your business has the following advantages:

  • You will save time

“67% of workers say spending too much time in meetings distracts them from doing their job” (Source: CNBC). If you are one of the many professionals who echo this sentiment, would you sign up for a demo with Aira if we told you that you can save up to 15% of the time you spend in meetings? I bet you would!

  • Collaborate better

CRM integration makes it easier for everyone to access account-relevant information from one platform.

As well, a shared archive for all meeting notes gives easy access to everyone.

  • 2X your Productivity

What happens when your attention is undivided during a meeting? You focus more, you pay more attention, and, ultimately, you increase your productivity.

  • Increase your sales

You can analyze the conversations from sales meetings and make better sales decisions. Aira promises up to 4x more sales.

  • Improve your ROI by up to 100 times more

When there’s 100% visibility into client data and when that data improves team collaboration and improves customer handling, you are bound to experience more revenue growth.

  • Have at your disposal a 100% accurate AI assistant 24/7.

If you need to confirm something, you don’t need to do any guess work or consult yours or teammates’ memories. Simply refer to past meetings. 


Bottom line: Who is Aira for?

As long as you need to schedule or conduct a meeting, you can use Aira regardless of your profession. For instance: 

  • Entrepreneurs running online businesses, small and medium-sized companies, can benefit from using conversational AI
  • HR companies can conduct online interviews and access those files later on.
  • Aira is also without a doubt a great addition for anyone in sales and IT, not to mention marketing and customer service. With Aira, you will get access to customer feedback, queries, and requests. You can use this information to tailor your offering to them.

So what are you waiting for? Sign up for a Demo today and experience the transformation that comes with using conversational AI in your business!

Want To Be Productive? These 10 Traits Are Essential

traits of productive people

The more productive we are within any given day, the more success we will experience in our lives. Yet even armed with this knowledge, most of us still find it difficult to be productive on a continuous basis. Why is this?  Why is productivity so elusive?

You see, for most people, productivity is about working hard. It’s about staying busy and working way past your bedtime. Most people also create goals and then expecting that that simple act in itself will increase productivity.

While there’s nothing wrong with any of these things (for instance, you might need to put in extra hours from to time), achieving your daily work in this manner will only lead to burnout, hence unproductivity.

While a big part of productivity is about mastering your daily habits, it also helps if you are armed with the right technology. It is a fact, that technological advancements have helped people achieve more.

For example, there’s no need to put off meetings when you have Aira, an AI meeting platform that records meetings for you. This means that you can still attend to your daily tasks without needing to postpone any meetings.

That said, below are habits and traits of productive people that you need to develop to become more productive. Read on and learn.


10 traits of productive people you need to know:

1. Plan your day the night before

Here’s why:

  • You will eliminate decision fatigue. The very act of deciding what to work on consumes energy
  • You can sit down and immediately start working
  • There’s less likelihood of procrastination
  • You can better identify and eliminate distractions
  • You will eliminate last-minute surprises especially for activities such as meetings where people need to be notified in advance  

2. Personal organization

Personal organization is one of the most important traits of productive people possess.

From your desk to your desktop, your workspace, and even your home, being highly organized will spill over into your work. For instance, how you name your files and folders will determine how much time you spend trying to locate them. Make use of productivity software that can manage your tasks. On the other hand, if your folders and files are disorganized, you will waste time searching through your computer whenever you need them.

  • Name your files and folders properly
  • Stay organized with a calendar and reminders
  • Plan a to-do list for each day

3. Accept that some tasks are not so important

to do list

Have you spent the whole day working yet cannot account for what exactly you have accomplished?

This could be because you probably spent your day doing busy work. You might have many things on your to do list every day but not all those things are important.

To be productive, you need to figure out which tasks are important and which ones aren’t. If a task isn’t moving you towards your goal, it may very well be a trivial task.

  • Plan your tasks for each day (each task is a small part of your goal and should get you closer to your goal)
  • Set priorities for each day
  • Accomplish those priorities
  • Manage your time more efficiently (don’t waste time)

As you try on this approach, remember to “minimize”. A goal is big. On the other hand, a task is small. A subtask is even smaller. Stay focused on your tasks and subtasks and you will meet the goal.

4. Get back on track quickly when distracted

Things don’t always go as planned. A team member may need your assistance, a customer may make an impromptu visit, your boss might pull you into an unscheduled meeting, etcetera.

When such things happen, don’t allow them to derail your entire day. Instead, quickly attend to the distraction and then get back to work.

5. Delegate 

Remember the list of trivial things we mentioned above? Sometimes, a task that is not so important to you might be important to another team member.

If it makes more sense that a task should be performed by someone else, talk to that person so that you can spend your energy where it matters the most.

6. Become a problem solver

If you find yourself being unproductive, take a step back and do this:

  • Audit your day. What behaviors caused you to be unproductive? Did you for instance start your day late, or fail to plan your day, or get distracted?
  • Decide the steps to take to fix the behavior. For instance, go to bed an hour earlier so that you get enough sleep, or plan to do your most important tasks first thing in the morning when you are unlikely to get distracted

The last thing you want to do when you are unproductive is to beat yourself up about it. Shaming yourself into action will only cause you to feel a lot worse about yourself. Instead, take a problem-solving approach to unproductivity.

7. Accept when you aren’t well equipped

learn new things

Do you have all the traits of productive people? How good are those tools at doing what you need them to do? Does your workspace support productivity?

The same goes for people. Have you surrounded yourself with a team of people that are highly skilled and qualified to do their jobs?

Audit yourself to zero-in on the areas that need improvement.

Don’t be afraid of making changes. Instead of focusing on how much it might cost you, focus on the gains.

For instance, you might find that while hiring a virtual assistant will increase your overheads, the resulting revenue benefit (as a result of your increased productivity) justifies the spend.

8. Avoid perfectionism

You may walk away from a task you are working on, but there is no guarantee that you will feel like doing it later.

The most productive people stick to a task until they complete it. Perfectionism is one of the main factors behind an inability to complete tasks.

Instead of focusing on working everything to perfection all the time, focus instead on delivering the most viable product (MVP).

That is however not to say that you shouldn’t do your tasks to perfection. No. What we are saying is that if you find yourself experiencing performance paralysis, work on creating a draft first and then improving on it from there.

9. Be accountable

Productive people do not engage in blame games. Instead, they appreciate their own humanity and accept that they, just like others, can sometimes fail. They also adopt an “all’s not lost” attitude; just because something goes wrong doesn’t mean that nothing good happened.

Therefore, applaud yourself for doing well today and strive to do better tomorrow. If you fell short in some areas, take responsibility.

10. Invest in yourself

It’s always good to look back at the day you have had so as to objectively identify areas where you need to improve. Once you find those areas, invest accordingly in skills, tools, etcetera.

Investing might even mean taking some time off. Whatever you do, your investment should contribute to increased drive and motivation.


Conclusion

There you have it!

If you have been going through a period of unproductivity, honing these habits in yourself will give you great results in your work. You might even be surprised to find some of the benefits you experience at work trickling into your personal life. Try these 10 traits of productive people and let us know how they work out for you.

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