AI meeting tools are founded on some key premises:
- That meeting can and do waste time, but shouldn’t waste time
- That meeting can cost less money and take less time to run
From your own experience, you probably agree that meetings can be a headache and they also get in the way of daily work. Your employees or teams probably agree the same thing too. Korn Ferry, a consulting firm, conducted a study on 1945 workers, and only 11% of the study participants said that they had productive meetings.
In some cases, meetings indeed are the answer. In other cases, employees can find themselves sitting in meetings that are neither relevant to their daily responsibilities nor their overarching goals. In addition, even where meetings are scheduled and attended diligently, discussion points can tend to be forgotten and follow up of action items never initiated. Without sufficient follow-up, important ideas, that come out of meetings die.
But there are companies out there that have invested time, money and effort to innovate solutions to turn meetings into the value-add they should be. We will discuss them in this post:
The Top 7 AI Web Conferencing App Companies
1. Testfire Labs
Testfire Labs is an award-winning, Canadian-based company that creates innovative AI solutions that increase business efficiency. Testfire is the company behind CANARI.AI, an AI-powered solution that focusses on plant health, and Hendrix.AI, an AI solution that automates and optimizes meeting outcomes. Hendrix.AI leverages Natural language processing to perform meeting-related tasks such as:
- Transcribing notes
- Organizing, recalling and summarizing meeting action items
- Analyzes trending topics by going through meeting transcripts
“Meetings are broken”, is the simple maxim on which Testfire labs was founded. The company’s CEO believes that meetings take up a lot of unnecessary time and money investment, a factor that propelled him to create solutions to enable people to achieve more with speed.
Testfire’s target market for its solutions are enterprises with more than 1000 people. Some of its ardent users include companies lie NAIT, that tend to be meeting heavy.
2. Across Labs Inc
Across labs, inc is an AI company based in San Francisco, California. According to Across Labs team, company managers and executives usually have an average of 62 meetings per month. Yet 50% of meetings they attend are failures for reasons such as:
- Being involved in meetings that are of no relevance to them
- Lack of clear action items
- Key discussions points are not captured
- Meeting monopolization by certain individuals
- Getting sidetracked from main discussion agenda
Across Labs team consider Acrossio the answer to these problems. The company seeks to transform “the future of work” through their “content in context” flagship AI meeting software, Acrossio. Users of Acrossio can accelerate knowledge sharing and learning collaboratively.
Acrossio records discussions that happens during a meeting, including meeting minutes, file shares, etcetera, and stores it to a collective cloud. Users add context to the discussions by appending their comments, bookmarks, and chats to the recorded sessions. The stored collective group knowledge is then transformed into intelligence that can be used by the company.
- Capturing opportunities, risks and ideas coming out of discussions is made easier
- You can also build up on old knowledge/meetings with points from new discussions
- Acrossio can listen, record, transcribe and share content from meeting and discussion sessions
- You get to know your team better and learn their strengths in problem solving, idea generation or visionary thinking
- You can find out what teams are talking about and their moods and opinions around topics
3. Second Rise LLC
Second Rise LLC is an innovations company that provides services such as research, training, software development and publishing to over 5000 organizations including governments and non-profits.
Based in Portland, Oregon, SecondRise LLC is the brains behind Lucid Meetings, a cutting edge AI tool that improves team reporting and collaboration. Lucid meetings:
- Facilitates meeting efficiency before, during and after a meeting
- Keeps track of meeting results, through real time action items and keeping records in shareable formats
- Distributes meeting items via email
- Focusses on training to equip employees with knowledge on how to run efficient meetings
- Provides templates for running meetings
MeetingSift was founded by individuals with:
- An urgent need to eliminate time wastage during meetings
- A need to ensure that every meeting yields value by running efficiently.
- An impressive level of collective expertise in communication, technology and collaboration, to make these two needs a reality
Although meeting minutes in MeetingSift are recorded by humans, assignment of note-taking duties is done intelligently to ensure meetings are captured collaboratively and with ease.
MeetingSift team seeks to make meetings more engaging and productive by:
- Providing company executives with useful meeting intelligence
- Encouraging individual output within groups
- Enabling visualizations of what is happening in the group in real time
- Integrating content in slide format. This also includes other presentation formats such as keynote and PowerPoint
MeetingSift also uses the Eisenhower quadrant and the effort vs impact quadrant to help teams prioritize what they choose to focus on.
A very important feature of MeetingSift is the “Linked activities”, which allows you discuss your brainstorms within the context of the quadrants, and rank projects by priority levels.
5. Cisco (Voicea + WebEx)
Cisco is a technology giant behind several innovative software products, including WebEx, an AI-powered meeting assistant.
Recently, Voicea, a company whose founders are from FaceBook, Oracle and LinkedIn, became part of Cisco’s WebEx platform.
Voicea are the creators of EVA, an AI meeting assistant that takes notes for you, allowing you to stay focused on your meeting. According to Voicea, 40% of your time is spent following up on meetings. Voicea’s ability to follow up frees up that time for you to use more efficiently.
Webex is a leader in video conferencing and when combined with Voicea’s note-taking and activation feature, it becomes a powerful tool for turning conversations into actions that leave an impact.
LogMeIn is a Boston-based company that enables customer engagement, IT management and team collaboration through its cloud-based and SaaS remote connectivity products.
LogMeIn owns a couple of products and solutions, among them GotoMeeting, an online tool for hosting web, video and audio meetings.
GotoMeeting has many innovative features, some of which include:
- Commuter mode for people attending meetings while travelling or just out of the office
- Siri voice command for joining meetings
- Cloud recording, for seamless on the go meetings
- Secure web conferencing that requires you to log in through your company’s page
- Admin center for managing user access and monitoring app use
LogMeIn is currently being acquired by Francisco Partners and Evergreen Coast Capital Corporation, in a $4.3 billion deal that was slated to be finalized in mid-2020.
Eduba was founded in 2020 and for such a fairly new company, it has made quite an impact in the nascent field of AI meeting software.
Eduba is the team behind Aira, an AI meeting software that:
- Records meetings
- Transcribes the recordings
- Manages meeting attendees
- Tracks action items
- Manages meeting agenda
- Integrates with your CRM to improve service delivery
Eduba serves brands across the software industry, sales and marketing, web development, digital marketing, lead generation, among others.
There you have it. The field of AI meeting tools may be new, but it is still growing. As such, with time, we are likely to experience an upsurge of new AI meeting solutions.
Featured Image Credits: Freepik.com