fbpx

Posts Tagged

best ai meeting assistant

How Can Online Classes Be Less Painful with AI Meeting Assistants

online classes

The e-learning industry was booming even before the COVID-19 pandemic struck. However, the pandemic accelerated this move towards e-learning and online classes even further.

As widespread lockdowns and restrictions were put in place to check the spread of the COVID-19 virus, students and professionals had to switch to e-learning and online classes.

The boom was such that the academic e-learning market is now expected to grow by $72.4 billion by 2024 at an average CAGR of 10% during this period.

e-learning market stats
Image via Business Wire

But are online classes actually worth it?

Can they replace the in-person mode of education?

And are there any ways of improving your online classes using AI-powered meeting assistants like Aira?

To answer all of these questions, we’ve put together this guide.

First, let’s start by understanding how you can run online classes effectively.


How to Run Online Classes Effectively

Running an online class comes with numerous challenges. Firstly, you’re located away from the students. This means that you’d have to change the way you teach things.

When it comes to in-person education, there are numerous ways of keeping the classes engaging and fun. However, these may not be available to you when you’re launching online classes.

So, let’s take a look at some helpful tips that can come in handy when you’re running online classes.

1. Schedule the Classes Well

Before you start your online classes, you need to ensure that your students turn up for them. For this, it’s essential that you schedule these classes well in advance and inform your students about the same.

The idea here is to ensure that your students know exactly when they need to be present for the online class.

You can typically do this using the video conferencing tool that you’re leveraging for your online classes.

However, don’t keep the invite simple and straightforward. Instead, you should also include a rough agenda and some joining instructions with it. This will help your students prepare well in advance for the class. Also, it’ll reduce the chances of the students facing any issues while joining the session too.

What’s more?

Along with these instructions, you should also consider putting out a list of requirements if they’re supposed to have their webcams and microphones on during the classes.

Finally, it’s important to send out reminders a few minutes before the classes, just as a nudge for the students. This would give them enough time to prepare for the lecture.

2. Keep the Classes Secure

As your online classes take place on video conferencing or e-learning platforms, the chances are that some outsiders can join in those sessions.

So, it’s essential that you secure these online meetings before you begin. The idea here is to create a safe space for you and the students to communicate during the classes without any miscreants spoiling the sessions.

And how can you do that?

Some of the steps you can take are:

  • Share your meeting invites through private channels
  • Keep your meeting password protected and share the passwords only with the attendees.
  • Use a waiting room so that you can filter the people entering the meeting.
  • Keep a tab on those in your meeting room to ensure that only known people are in the class.
  • Ensure you can manage and remove participants.

3. Follow Microlearning Principles

Whether you’re teaching students in a real-life classroom or through online classes, it’s essential to understand that the human brain can’t concentrate on the lecture for a long time. This is critical, especially if you’re dealing with kids, whose attention spans can be as short as mere minutes.

In such a situation, if you want all the communicated information to be absorbed well by the students, you should leverage microlearning.

This means that you can break up your content into small chunks of information that can be absorbed by the students. After a few minutes, you should consider taking a short break. This can help them freshen up for the next set of learning.

What’s more?

Along with the duration of the classes, you should also try to bring in variation when it comes to the mode of teaching them. For instance, your first session could be based on a whiteboard. On the other hand, the second session can be through a quiz or some fun game where the students are more involved.

And why should you do this?

This would help in increasing the involvement of the students in these activities. As a result, they’d be more engaged in the classes and this would improve the chances of them absorbing all the information that’s communicated to them.

4. Show Your Face

One more thing that you need to keep in mind while you’re running online classes is to show your face. When it comes to regular in-person classes, you’d typically be present right in front of the students. This presence can help in improving the engagement of the classes.

However, online classes lack this sort of engagement. You’d instead have to make a special effort to make the lectures more interesting for the students.

Showing your face can help in making the lectures more engaging. A lecture with just a voice talking and a presentation on the screen won’t make a big impact. However, when that voice gets combined with facial expressions, it’s a completely different thing altogether.  

show your face

The online class would become a lot more engaging when you do this. However, make sure that you clear out any messy things from your background. You could choose to use a background filter as well. Additionally, it helps if the room is brightly lit as it may reduce the dullness of your video.


How to Use AI-Powered Meeting Assistants to Improve Your Online Classes

Now that you know all about how you can improve your online classes, let’s take a look at how you can use AI-powered meeting assistants like Aira to make your online classes better.

So, how can AI-powered meeting assistants help?

Online classes tend to be long and would also require the students to pay attention and take down notes at the same time. This is similar to the situation in regular classes too. However, there’s a catch.

When you’re in a classroom, it’s typically easier to take down notes during the lecture. This can be slightly tricky during online classes.

As a student, you’d have to simultaneously look at the video and also take down notes. This would be challenging for students, especially if they’re kids.

In such a situation, it always helps to have some notes handy for the online class. You can send out these notes to your students so that they can seamlessly refresh their memory using them.

But this, too, would require you to take out some time before the online class and write the notes. Additionally, there wouldn’t be a lot of coherence with the things you’d actually speak during the lecture as the notes would be written beforehand.

That’s where AI-powered meeting assistants like Aira can come to your rescue. Aira seamlessly auto joins your online class by picking it up from your calendar. Post that, it starts recording the class and provides you the entire audio recording with the transcript at the end of it.

Aira for online classes
Image via Aira

But what about the notes?

How does it help with them?

One of the best features of Aira is that it auto-generates the meeting minutes using its AI-powered engine. It quickly figures out all the important points that you’ve spoken about and summarizes them. These points can essentially act as notes for your online class.

What’s more?

It also provides a list of all the important action items that you can easily edit. And once the meeting is over, it also sends the entire meeting recording, notes, and action items to all the attendees via email.

This ensures that all your students receive both the notes and the online class recording. As a result, they’ll be able to refer to them anytime that they want with ease.


Use AI-Powered Meeting Assistant Now!

Online classes can be a great way of teaching students remotely. Due to its numerous advantages, e-learning is gaining a lot of traction too. However, to ensure that your students benefit from it, you should schedule your classes well and keep them secure.

Additionally, it helps to follow microlearning principles. You must also try to show your face as much as possible to improve the interactiveness of the class.

Finally, incorporate an AI-powered meeting assistant like Aira to seamlessly record and summarize the class so that the students get the notes quickly. So, what are you waiting for? Get in touch with us to book a demo now.

How To Surpass The 80/20 Sales Rule For More Sales Profit

80/20 sales rule

80/20 sales rule is one of the most rewarding principles of life, business, and time management. The Pareto Principle rule suggests that 80 percent of your results come from 20 percent of your activities. The valuable principle is a challenge to goal setting, highlighting the need to reconsider priorities for success.

The 80/ 20 sales rule means that most of your sales, come from twenty percent of your customers, products, sales strategies, and salespeople. This leaves a massive room for improvement in lead generation, customer management, and sales team communication.

You can improve business profitability by leveraging the 80/20 rule to improve problem solving. By leveraging technology such as artificial intelligence-powered tools like Aira, your sales team can, for instance, hold highly productive meetings, increasing problem solving and idea generation.

Through robust customer management platforms, they can zero in on the most viable sales leads. This process minimizes time wasted on customers least likely to make a purchase and cuts down on expenses. Below are the ways that you can surpass the 80/20 sales rule for more profit in sales.


1. Improve problem solving and idea generation

The sales meeting is the nerve center of all sales operations. Unfortunately, like most meetings, they have become a necessary evil. These forums should be a source of motivation and inspiration for the sales team. They have instead become part of the eighty percent of efforts that bring in little or no reward at all.

Did you know that 71% of meetings are meaningless and are only held because “this is the way we do things”? Over 65% of senior managers say that meetings keep them from realizing their goals. 64% of them say that a meeting often stands in the way of deep thinking.

That said, 62% of senior managers realize that meetings hold massive potential for the sales team. To improve sales, hold a productive meeting that leads to collaboration and sales ideas generation. To achieve this goal, follow the tips below.

  • Ensure that your meeting is a necessity. Avoid redundancy by making sure that you only hold meetings for challenges that require upwards of ten minutes to solve. If you can answer a question, resolve a problem, or access information in a few minutes, hold a one-to-one chat instead with your salesperson. If your meeting is not helpful to the sale steam, then you are wasting precious time on the meaningless effort.
  • Plan and prepare an agenda for your sales meeting. Your sales meeting should focus on sales activities, data, and feedback. As part of your agenda, start the meeting by celebrating your successes. Are there new customers or accounts? Is there progress on your targets or improvement on your bottom line? Celebrate the wins and then get to uncovering obstacles or insights on prospects.
  • Study your data and that of your competition and optimize your sales strategies. Focus on quality leads and nurture them to turn them to loyal paying customers for higher customer lifetime value. Use virtual assistants such as Aira to take meeting notes and transcriptions. After the meeting, Aira will share all action items with the sales team to preserve accuracy, encourage collaboration and accountability.


2. Trim your costs

If the vast majority of your sales strategies and salespeople produce a fraction of your top performers’ efforts, then your business is not self-sustaining. Eventually, you will run out of good money to throw at bad. Your top performers produce eighty percent of your results because they have honed vital sales skills.

They know how to ask reflective questions that uncover pain points from customers. Second, winning salespeople are naturally good at it. Data shows that 55% of salespeople could excel in doing something else besides sales. More revealing research shows that another 25% of sales professionals can become top performers while selling a different product or service.

This means that at least half of your sales team comprises unfulfilled individuals who only got the offer because they excelled in an interview. Interviews provide useful subjective data, but you need objective information to get the right hires.

Have specialized sales assessments that pinpoint sales talent. If you have team members least suited to sales, shuffle them to areas in your business, where their talents can shine. If you do not have open alternative roles, encourage them to re-enter the job market with the newfound interests and talent knowledge so they can succeed in their careers.

These tests can also pinpoint areas that talented salespeople need to work on for success. Sieve your bloated sales team and cut down on the redundant eighty percent to minimize HR, sales, and space costs.


Conclusion

In 1895, the principle’s founder, Vilfredo Pareto, noted that society has a two-way division. On one side are the successful “vital few” and at the bottom of the pyramid are the “trivial many”. In time, Pareto noted that the wealth of his country was in the hands of the elite 20% of the population. Leverage the 80/20 sales rule to reap more from your workforce, budgets, and products using the tips above.

Image credits: Unsplash.com

How Remote Workers Can Work More Efficiently

work more efficiently

The ongoing global pandemic is a remote workers boom. Sharing workspaces with children home from school requires a tough balancing act. But, despite this shortcoming, 59% of workers say that would like to extend their work-from-home schedule.

86% of workers say that they are more productive working remotely since they experience fewer interruptions than they do when working centrally. That said, there is an immense need to extend remote work comfort levels via technology. Over 50.6% of remote workers have had their productivity challenged by factors such as virtual meeting snafus.

39.6% of these employees cite virtual meeting communication problems as a major pickle. Artificial intelligence meeting assistants like Aira, for instance, can make the unproductive zoom meeting dilemma a thing of the past. Below are some of the tips that will help you work more efficiently.


1. Hold regular productive meetings

One major drawback of working from home is the severed physical connection between workers. Over 70% of remote workers say that fostering healthy relationships with their peers is as important as their jobs are. The average employee spends over a third of their life at work. That means that relationships between co-workers are a vital component of well-being.

High levels of job satisfaction go hand in hand with relationships and engagement at work. Virtual meetings can help increase engagement and foster relationships amongst work from home workers. You should have regular check-ins and one-on-ones between supervisors and employees to iron out any differences and challenges.

These meetings can tackle problems head-on, encourage creativity, and boost the camaraderie on your team. A one-on-one chat between a manager and his employee is an excellent opportunity to check on the worker’s mental health in the absence of the physical wellness meeting.

Virtual meeting assistant tools such as Aira can simplify the meeting note-taking process by logging into your virtual meeting and taking notes. Aira will free every meeting participant, allowing them to focus on the matters at hand.

She will take meeting notes, transcribe the whole meeting session, and highlight the action items. After the meeting, this handy tool will upload all the notes and transcripts in a central location to encourage follow up, problem-solving, and collaboration.


2. Streamline collaboration channels

While contact is essential between remote workers, disorganized contact can be a distraction. In the office, workers spend a lot of time mulling over non-work issues, lowering productivity. Remote work lessens this form of distraction but opens a can of worms in collaboration.

Your employees could easily miss their tasks and remain out of sync with the business’s objectives because of a lack of feedback and collaboration channels. To keep your co-workers focused on the big issue, have an efficient project management platform in place. It will increase productivity on projects, giving you a bird’s-eye view of the team’s workload.

A robust project management tool will help assign and organize your worker’s projects and tasks. If there is a need to reshuffle the responsibilities, you can do it with the click of a mouse. Have the best platform at hand for seamless time tracking, invoicing, billing, and task list creation.


3. Take a break

A remote worker does not have to deal with exhausting commutes, to and from work. In the absence of the daily commute, the employee lifestyle becomes more flexible, allowing them to lead a healthier life. Unfortunately, the work from home arrangement can wreck the work-life balance of an employee.

While the remote worker is more productive working away from the office, they are also more stressed out. 29% of remote workers say their work-life balance is out of order, while 54% of them feel more stressed. In contrast, 23% of office workers struggle to maintain a healthy work-life balance while 40% of them feel overly stressed.

To lessen the anxiety that accompanies the remote working experience, employees need to learn how to unwind by taking breaks. Data shows that workers that take brief breaks between tasks are less stressed out. Longer breaks will enhance output.

A remote worker should get up from their workstation and take a walk or grab a snack when they free most distracted or strained. Alternatively, they can meditate, or call a friend to ease the tension. Encourage your workers to try out the Pomodoro Technique to enhance productivity through its simple six-step method shown below:

  1. Select a task
  2. Focus on the task for 25 minutes
  3. Have a sheet of paper at hand and put a checkmark on it, after your 25 minutes are up
  4. Go on a five-minute break to wind up a Pomodoro sprint
  5. Repeat this process three more times
  6. Take a long break after four sprints for the rest of your working hours



Conclusion

 Employers are embracing the work from home setting and expect three times more work from home arrangements than they had before the COVID-19 pandemic. While news channels love to hype the narrative of struggling parents working from home, the reality supported by data is quite different. Working from home has its perks. The tips above can streamline remote work, increasing its productivity.

10 Benefits of Artificial Intelligence You Didn’t Know Before

benefits of artificial intelligence

AI refers to a computer system that is trained to perform tasks with human-like abilities, especially cognitive abilities. The training process includes repetitive exposure to the same elements until the computer can recognize and recall those elements in future. As the computer learns, it also acquires the ability to self-correct and reason. That’s a simple example of the benefits of artificial intelligence.

The AI market is still growing. Predictions show that by 2026, demand for AI will reach over $300 billion. According to a voice and speech recognition trends report from Grand view Research, a big driver of this growth is voice and speech recognition, which is expected to grow by 17.2% annually until 2025.

The growth of voice and speech recognition software is already evident in products such as Alexa (Amazon devices), Siri (Apple devices), Cortana (Microsoft) and Google Assistant (Android). There has also been a remarkable attempt by new brands to curve their space alongside these big players. A good example is Aira, an AI assistant that has transformed the online meeting space with its intuitive note taking and minute taking ability.  


What are the benefits of Artificial Intelligence?

The true benefits of Artificial Intelligence are realized when it can make human work easier or more efficient. For example, some AI can find insights in large bodies of data within mere minutes. Such a task would take a human being many hours, or even days to accomplish. In addition, in a factory, AI can automate repetitive tasks that usually take hours to complete.

Note that in a business, AI is not created to replace humans, but to support them in their daily functions. As a result, your company will notice these improvements:  

  • Reduced cost of business
  • Speedy and more efficient workflows
  • Higher sales conversions
  • Faster hiring processes
  • Highly accurate and improved recommender system
  • Better revenue and profits


Let’s expound on these and more benefits of artificial intelligence implementation below:

10 benefits of Artificial Intelligence you didn’t know about

1. Automating workflows

30% of activities in 60% of occupations can be automated. This is according to a 2017 study conducted by Mckinsey. Since AI can automate tasks, integrating a personal assistant into your business will help you streamline some of your activities.

With the market for workflow management systems expected to grow to $9.9 billion by 2021, AI will play a crucial part in realizing these predicted numbers, by driving more productivity in:

  • Main business functions such as sales, marketing, customer service, HR, production, supply chain management
  • Project management

2. Time management both at office and personal level

Top executives in a company usually have a personal assistant to handle administrative tasks for them. For other employees, the burden of having to worry about scheduling meetings, arranging travel, following up on client correspondence, etc., can get in the way of daily productivity.

AI can help businesses optimize their time by automating such tasks. With tools such as Cortana, Siri, Aira, among others, you can automate tasks such as:

  • Emailing 
  • Meeting management
  • Note taking
  • Planning business travel and accommodation

3. Meeting scheduling

Image credits: Pixabay.com

Meeting scheduling can take up a lot of an employee’s time. Done manually, scheduling a meeting takes a lot of coordination and planning. The back and forth emailing involved to make one meeting happen can overwhelm employees’ inboxes and also waste a lot of time.

This is yet another area that Aira excels in, as it takes the hustle out of meeting management by syncing calendars and automatically scheduling meetings based on team members’ availability.

4. Enterprise assistant

You have probably heard of Cortana, Microsoft’s virtual assistant. What you may not know is that besides the core functionalities that are inbuilt into Cortana, Microsoft has a skills kit that can enable you to program Cortana to perform company-specific tasks.

The Cortana skills kit was released during a conference in 2018. Prior to its release, the team at Microsoft trained Cortana to create tickets for employees whose computers were experiencing system difficulties, and then file those tickets to a human assistant to assist. Although that is just one skill, it is a clear indication of the possibilities for trainable AI. You can train Cortana to assist you in your work, no matter the industry you work in. Cortana can for instance:

  • Send texts and emails
  • Find places and information
  • Send you reminders
  • Manage your lists and calendar
  • Open and run aps
  • Track orders and packages
  • Track flights

You can also use Alexa to perform most of these tasks.

5. Arrange travel

If you or your team constantly need to travel, an AI app that automates flight and hotel bookings is sure to be a time saver.

In addition to Cortana which we have mentioned above, Mezi is a great example of how AI can help you with travel arrangements. Such AI utilizes chatbots to automate mundane travel arrangement tasks, leaving you to handle only the most important transactions.

6. Improving sales  

AI for Sales
Image credits: Pexels.com

A study conducted by Gartner in 2018 found that by 2020, 30% of b2b companies will make use of AI to boost some of their sales processes. In addition, 25% of customer service processes will integrate chatbots or virtual assistants.

The benefits of Artificial Intelligence adoption in business functions are evident. Some of them include:

  • AI can boost lead conversion rate by 30% (Gartner)
  • AI use in sales results in 50% increase in leads, reduces costs by up to 60% and call times by up to 70% (Harvard Business Review )
  • 63% of a salesperson time is spent on non-selling activities. AI can positively improve sales by automating this time. (resourcefulSelling.com)

There are quite a number of AI assistants in the sales space such as Conversica, Exceed, Drift, Node, Sales Force’s Einstein, among others.

7. Handling the recruitment process

Companies spend an average of $4000 to recruit a new employee. In addition, you lose up to 33% of an employee’s annual pay whenever they leave. Given these high costs, you want to avoid hiring mistakes as much as possible.

However, the tasks involved in recruiting candidates can be quite involving. For instance, every application received has to be read and screened. As such, mistakes are bound to happen, resulting in wrong hires.

AI assistants such as Mya reduce recruitment friction by cross-referencing resumes against job descriptions to find the most suitable candidates. You can also use the AI app to schedule interviews, create interview questions and shortlist candidates.

8. Improve customer response time with chatbots

Chatbot
Image credits: Pexels.com

Customers value fast response time when dealing with a business. A sure way to guarantee this is by using chatbots. Chatbots

  • Keep business going after official working hours
  • They respond to simple queries that don’t need live staff
  • They manage expectations by acknowledging that a query has been noted and will receive attention

As with most technologies, chatbot adoption was a little slow at first; people just weren’t comfortable talking to a machine. More so, first generation chatbots were simple platforms.

Today’s chatbots however are more sophisticated, conversational AI that help to

  • Streamline enterprise activities,
  • Hence boost employee productivity, and
  • Improve customer engagement

Not only can you integrate chatbots into your website, but you can also use twitter’s and Facebook’s AI assistants to improve customer handling on those platforms.  Your developers can actually create AI chatbots on Facebook’s platform design kit  and twitter’s API platform, and personalize them to suit your brand.

9. Create opportunities for personalization

Marketers experience a 20% increase in sales performance when they offer a personalized experience. In the same vein, 40% of customers are likely to buy from a brand that sends them personalized content. (Source: Instapage)

To personalize, you need to understand your customers’ needs and then target them with offers that will resonate with their position in the buyer’s journey. This needs time, money and expertise, which may be challenging for a business operating on a small budget. AI can simplify this process by analyzing data from different touchpoints and

  • Segment your customers,
  • Predict customer intent, hence,
  • Target customers with the right content and offers.

10. Forecasting 

Forecasts are a normal part of an organization’s planning process. Companies use forecasting tools to make decisions regarding

  • Inventory levels
  • Product demand
  • New product development
  • Purchase of raw requirements
  • Economics such as profitability, inflation and interest

Forecasts are critical to the long term health of a business. The process therefore has to incorporate all key information sets. More so, forecasting must be conducted in a timely and efficient manner. That is where AI systems such as neural nets and Bayes networks come in.

With Neural nets for instance, you can look for relationships in data using human-like cognitive processes such as pattern recognition. Tasks such as forecasting employee turnover based on data parameters such as pay, education level, attendance, job level, use neural nets.



Conclusion

As you can see, the use cases for artificial intelligence in business are many, and the benefits of artificial intelligence are endless. As AI continues to develop, it will inevitably converge with other areas of life. As a business, you want to be at the forefront of this curve so that you harness the limitless technological possibilities that are sure to come with an AI-led business world.

5 Best Meeting Assistant Apps That Will Rule The Web In 2021

meeting assistant apps

Do you know that over 78% of meeting participants find their meeting schedules unmanageable? Upper management is setting meetings times that leave workers feeling out of control. Disorganized meetings are so unpopular in the workplace, that most employees would rather visit the dentist than attend them.

The best meeting assistant apps can change the business meeting processes. They can enhance collaboration, engagement, and productivity. Some of the best meeting apps in 2021 include;

1. Aira

Aira

Minute taking can be a significant challenge for any meeting leader or participant. For this reason, every business should have a tool like Aira at hand to handle all minute writing. This app can also record video and transcribe.

As an illustration, you could attend a meeting expecting a conversation to follow a linear pattern. Then the participants diverge from the topics at hand. Such a situation will leave the minute taker confused about what to write. They cannot humanly transcribe every word and sift through the minutes later for gems.

Minute taking is also very distracting. If the person taking minutes has a deep involvement in the agenda, it will limit their contribution. Intelligent meeting assistant tools like Aira can ease these challenges. Aira is an artificial intelligence-powered tool that records meeting proceedings.

It will transcript all conversations and produce a voice recording at your meeting’s end. The perfect meeting assistant, it uses AI technology to track the agenda and topics.

It will then make succinct notes from your meeting. Aira will also analyze the meeting’s action items and email them to all attendees. Aira increases productivity, encourages collaboration, and keeps every meeting member up to date and accountable.


2. Calendly

Calendly

Scheduling meetings can be a tremendous source of frustration. There is nothing as worse than “Sorry, can’t make it”, heard ten times over. There is always a person too busy to attend a meeting in a particular moment.

Consequently, the meeting leader has to keep going back to the drawing board to suggest new meeting times. Then, they have to undergo the whole peeving process once more. Platforms like Calendly can make meeting scheduling much easier.

This app shows other meeting members your availability and offers them meeting times that suit all parties. If you have one too many meeting requests and need to manage your replies, go for Calendly. It will connect to your calendar app, and is compatible with Microsoft Office, iCal, and Google Calendar.

Design a meeting via Calendly and send scheduling links to all people that need to attend. The app will synchronize all confirmations to your calendar and that of your invitees. To help you connect to customers and clients, Calendly integrates with Zoom, HubSpot, GoToMeeting, Salesforce, and Zapier.


3. Slack

Slack

Slack is a business messaging app that makes internal communication between colleagues effortless. Meeting members can send real-time messages to each for collaboration in an intuitive user interface. 

A team-messaging app, Slack has many useful features that include its groups and channels features. You can also video call your meeting members via Slack for quick chats. Slack integrates with a horde of beneficial business platforms.

One of its newest integrations includes the Zoom app. You can use Slack to manage your Zoom meetings or make calls through the popular meeting platform. As an illustration, the meeting leader can launch a Zoom meeting from the Slack interface.

On Slack, all meeting participants will view all meeting details, including the call’s participants. Zoom-Slack integration will enhance problem solving and decision-making. Slack has smart calendar integrations with the Google and Outlook calendars.


4. HubSpot

Hubspot

Time management and scheduling are very important skills in today’s high-stress environments. People have tons of deadlines and tasks to complete. They have to handle their core jobs and prioritize time for meetings.

They also have health, family, and other social issues to deal with. HubSpot’s meeting scheduling application is free and makes quick work of the time-consuming coordination process. Using the HubSpot CRM, you can set up a personalized meeting-booking link. Share it via email.

The link will act as an invitation and scheduler, highlighting the most suitable meeting time. Meeting members will then notify you of their availability via this link. The HubSpot CRM integrates with a wide range of useful business tools.

Of critical importance to its meeting, scheduling functions are its Office 365 and Google Calendar integrations. Consequently, you can use this 100% free tool to build contact records that you can track.


5. Arrangr

Arrangr

Arrangr is a top-notch meeting assistant tool with “intelligent” scheduling features. It has an Intelligent Spot Finder that analyzes ratings, reviews, distances, and pictures. It uses this data to suggest the perfect meeting spot.

Arrangr will also share half waypoint ideas with all meeting members to ensure convenience. This app has a flexible invite feature that sends a variety of meeting times and dates to members for choice. It also allows all members to notify each other of their online conference call or video platforms.

When the best meeting times are set, Arrangr will release the leftover slots. Some of its turnkey features include the creation of automatic meeting pins and numbers and video call links. This meeting assistant tool integrates with iCloud, Google, and Office calendar applications.


Conclusion

Meetings are at the heart of creativity and problem-solving. Productive meetings can positively affect your bottom line and enhance your company’s culture. Use the five meeting assistant apps above to schedule and manage your meetings today.

10 Traits Of Best AI Meeting Assistant Explained

best ai meeting assistant

The age of the super AI assistants is here. Perceptive business owners are leveraging the power of artificial intelligence to solve professional challenges. Machine learning mechanisms now monitor service quality and augment automation decisions. In medicine, they are augmenting medical diagnoses while in manufacturing they replicate designs.

The average office dweller is also enjoying the magic of AI development. They are not only benefitting from top-notch and personalized email management, but AI meeting assistants as well. For this reason enterprise, adoption of AI tools has grown by 270% in less than four years as per Gartner data.

AI virtual tools are lessening, meeting frustration for employees, interpreting, recording, and transcribing speech. They are the perfect meeting minute takers. Some of the traits of the best ai meeting assistant includes:

1. Meeting scheduling

aira ai meeting assistant

One of the best traits of a virtual meeting assistant platform like Aira is her meeting scheduling capability. Aira will record, transcribe, and analyze your meetings. This fantastic AI-powered technology will also automate your business’s meeting scheduling on your behalf. Her machine learning and artificial intelligence capability will analyze your workers’ productivity patterns for nuances of timing preferences.

In doing so, she can distribute events effectively. Her meeting scheduling action will have a minimal impact on your team’s deep work. Aira saves your employees from minute taking and distribution woes. She informs all stakeholders of the meeting event too.

2. Automatic time monitoring

AI tools are proficient at automatic time tracking. This trait of AI meeting assistant technology captures your employees’ time data into timesheets. This characteristic creates a culture of honest hours at work. As a result, your meetings will be more productive as employees review time use on the AI tool’s interface. The best platforms offer an interruption and timer free time tracking feature. This way, meetings remain distraction-free.

3. Meeting documentation

AI meeting assistants have speech recognition features that process all information during meetings. They will register all decisions and actions and highlight every speaker’s core duties. Afterward, the tool will store all meeting notes centrally for sharing and follow-up purposes.

4. Company data sharing

Meeting preparation takes up a massive amount of office time from the meeting’s organizer. They will need to dig up company documents, artifacts, past minutes, reports, or old emails. This groundwork makes meetings a success.

These AI platforms can manage files across different work frameworks during this preparatory stage. All knowledge will be within reach, saving up time and employee time.

5. Meeting analytics

Rapid improvements in AI technology have led to the creation of analytics-driven tools that detect patterns in data. Using machine-learning algorithms, they can observe user behavior and adapt to it. Consequently, this technology has become key in optimizing industrial operations. AI virtual assistants can analyze your meetings and suggest optimization improvements to enhance productivity.

6. Contract analysis

Business contracts can be intimidating. Fortunately, intelligent meeting assistant tools can analyze the legal jargon on your behalf. This action will help identify risks, requirements, and opportunities.

7. Email management

Do you know that the average cube dweller receives 121 emails each day? These missives convey event invitations, content, or deals messages. To gauge just how important all this mail is, click on them and study the content. Popping email notifications can be an enormous distraction in the workplace.

With them constantly vying for your employees’ attention, they will have a harder time accomplishing their tasks. Worse is that, once they drive your mind to distraction, it will take close to 23 minutes to get back on track. An AI assistant platform can manage your inbox.

It will study your preferences and patterns, then offer personalized help on your email flow. This will kill email hyperresponsiveness. This phenomenon chops down office hours into little slots of productive time because of distractions.

8. Expense and payment auditing

Finance teams can leverage AI meeting assistants to audit invoices. They can also use them to analyze expenses before initiating payments. This will cut down on team spending and optimize their processes. Since intelligent platforms integrate with other back-office technology, they will not disrupt the existing processes.

9. HR processes

Intelligent platforms can analyze millions of job postings and zero in on suitable matches. They will serve you with the best match for your workplace. They can also re-target older applicants and schedule meetings.

10. Meeting room experience enhancement

Beyond highlighting action items, the AI tool can also increase meeting effectiveness. As an illustration, some platforms have a background replacement feature. Others can suppress background noise and offer real-time meeting transcription.

Conclusion

The ultimate luxury in business is an assistant at hand who anticipates your needs. They will take action on your behalf where necessary and listen for your calls. The AI meeting assistant is a perfect, affordable, all rounded, and more efficient personal assistant.

These platforms can perform a variety of functions and can be omnipresent in every corner of your business. The useful traits of the best AI meeting assistant will enhance your bottom-line and increase productivity amongst all your teams.