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google meet vs hangouts

How AI Revolutionizes Meeting Summary With Automation

meeting summary

Let’s be honest. Meetings are an inevitable part of any corporate culture. They’re the glue that binds teams together and enables them to get things done.

What else?

  • Meetings keep everyone informed.
  • Give employees a chance to participate and ask questions.
  • Allow small disagreements to be resolved quickly.
  • Inspire confidence in leadership and projects.
  • Deal with larger issues before they derail other work.

So, what makes a meeting effective?

The answer is simple — taking notes of the meeting summary (or meeting minutes).

With so much at stake in meetings, it’s no surprise that meeting minutes are highly valued by large, medium, and small corporations alike.

So, why are they so important? What exactly are the contents of an effective meeting summary? And why are these details noteworthy?

Let’s find out.


What is a Meeting Summary?

A meeting summary serves as a record of what was discussed and agreed at the meeting, as well as what decisions must be taken, by whom, and when.

It doesn’t have to be difficult to record a good meeting summary. Your notes should be short, concise, clear, and consistent between each meeting. The idea is to ensure that the right intention and vision are captured for future follow-up.

Here’s a rundown of what else should be included in good meeting minutes:

  • Date, time, and location of the meeting.
  • The objective of the meeting.
  • Names of attendees, as well as those who were unable to attend.
  • Things on the agenda.
  • Decisions that were made.
  • Actions that need to be done, including the deadline, and who it was assigned to.
  • A follow-up meeting to discuss the next course of action.

Here’s a bonus tip: Always be prepared. Before the meeting starts, jot down the information you know for sure. This will allow you to record what you discuss during the meeting instead of taking up space with details you already have.


How to Write a Helpful Meeting Summary for Email?

Email-summary

The trick to good minutes is listening. For example, let’s say that there is a meeting about fishing for B2B Lead Generation Services for your company. Throughout the meeting, you should pay attention, and then write down everything you’ve heard.

So, once the meeting has ended, and all participants have left, it’s time to pull together your notes and write the summary. Here are a few pointers that might be useful while drafting your email:

  • The sooner you write those minutes, the better are the chances of you including everything. Write a summary that is clever and concise so everyone can read it right away.
  • Re-read your outline and, if possible, add some notes or explain any issues that have been addressed. Also, double-check that all decisions, actions, and proposals are properly recorded in it.
  • Make sure you’ve included enough details.
    • Provide a brief explanation of each action taken, as well as the reasoning behind the decision.
    • If there was a lot of debate before a proposal was passed, make a list of the main arguments for and against it.
  • Format the meeting summary in an easy-to-understand and presentable manner. You may also consider your own preferences, or, if applicable, the preferences of the managers or executives.
  • Speaking of the format, here are a few things that you need to keep in mind:
    • Stick to the objective.
    • Use the same tense throughout the summary.
    • Avoid using names. Only use them when you have to record motions and seconds.
    • The summary should only include facts, no personal observations.
    • In case you need to refer to other documents, simply mention where they can be found or include them in the appendix.
  • After you’ve finished, double-check everything.


A Few Meeting Summary Templates for Email

Here are a few templates you can refer to the next time you want to email your meeting summary to the participants:

1. Detailed MOM Format Template

<Name of the Organization>
Meeting Summary <Date>

Opening: <When was the meeting scheduled, where was it scheduled, who organized it>

Attendees (Present): <List of all the members present>

Attendees (Absent): <List of all the members absent>

Approval of Agenda
Approval of Summary

Follow-up from the Previous Meeting <Any motion that was raised in the previous meeting, a brief note of what took place, and whether they were approved or rejected>

New Business <Any motion that was raised for the first time in this meeting, a brief note of what took place, and whether they were approved or rejected>

Additions to the Agenda <Any additional motion raised by any member>

Adjournment <At what time the meeting was adjourned and by whom. The time and location of the next meeting>

Summary submitted by: <Name>
Summary approved by: <Name>

Signature of Attendees: ……………………………………………………………………………


2. Easy Meeting Minutes Template

Meeting Summary                                                                                                            Logo
Meeting Title                   :
Date                                 :
Time                                :
Place                               :
Bridge Information         :
Chairperson                   :
Invitee List                       :   Internal:                                               External:
In Attendance                  :   Internal:                                               External:
Absent                             :    Internal:                                               External:
Agenda                            :
Summary Submitted By :
Summary Submitted On :
Next Meeting                    :    Date:                                                 Time:                                     Place:                                                 Bridge:                                             Chair:
Decisions 1. 2.
Action Items 1. 2.
Carry-over items for next meeting 1. 2.
        Notes


3. Quick Meeting Summary Template

Name of the Organization
Purpose  
Date  
Place  
Participant  
 
MEMO
                            Agenda Item 1: <Notes on discussion>
Agenda Item 2: <Notes on discussion>
Agenda Item 3: <Notes on discussion>
Agenda Item 4: <Notes on discussion>
And so on. <Notes on discussion>  
Meeting Scheduled to End: <HH: MM>
Actual Meeting End: <HH: MM>


Automate Your Meeting Summary and Collaborate With Your Team Effectively

automate-meeting-summary

Taking notes, minutes, scheduling. They’re all a drag.

These tasks could not be carried out without a human being until recently. You or your PA had to take over whenever you had to do it. Also, you had to appoint someone to keep track of the meeting summary.

The problem with this system is that taking down the minutes would be pretty time-consuming. Also, the notes would likely remain incomplete in many cases too.

Everything’s not lost, though. There’s a new breed of startups that are automating meeting minutes and work processes more effectively.

These tools can save your time when scheduling meetings, jotting down meeting summaries, and even provide valuable insights into the effectiveness of your weekly get-togethers.

In the end, AI will change the way we collaborate with one another. By removing the mundane and simple tasks associated with meeting management, humans will be free to work without restriction.

Allowing AI-powered assistants to handle important but low-value tasks like note-taking, recording meeting minutes, action items, agendas, and reminders is much easier in the long run. It’s also the faster way of accomplishing these tasks.

Employees will bring their A-game to any meeting without having to think about these tasks, making meetings ten times more useful.

For example, AIRA makes a collaborative interface to transcribe, analyze and share meetings with the participants. It records the entire discussion and includes a transcript along with the voice recording at the end of the meeting.

Aira also auto-generates meeting summaries from the entire conversation and emails them to all attendees after the meeting is over. This would remove all the manual work from the process.

If you want to explore more features, book a demo here.


AI-Powered Meeting Summary Assistants are the Future

Of all instances, it is the most difficult to create a meeting summary while having a conversation with a customer. Sales and customer success teams can benefit from automatic note-taking because it will free them up to focus on the conversation.

But, most of all, it can help them close more sales, close them quicker, and assist marketing and product departments in creating quality products that customers want.

All-in-all, AI-powered assistants, like AIRA, will revolutionize your meetings, allowing you to focus on the work and real results instead of wasting countless hours on drafting meeting minutes.

If you have any questions, we’d love to answer them in the comments section below.

Google Meet vs Hangouts: Things You Need To Know

Google Meet vs Hangouts

With remote working gaining currency as the new norm, numerous web conferencing and meeting applications have come about. Google has not been left behind either and has a massive following on Google Meet and Google Hangouts. And therein lies the confusion; Google Meet vs Hangouts, is there a difference, or are they one and the same thing?

Both tools form part of the Web & Video Conferencing offerings available from Google. And yes, there are several differences between the two. In this article, we take a look at 10 of them. Keep it here to learn more about these tools to determine the most suitable one for your needs.


Is Google Meet the same as Google Hangout?

Google Meet vs Hangouts, what’s the difference? Meet is a top-quality video conferencing software offered by Google within Google Workspace – the former G Suite. It is a paid online video chat or meeting service available at meet.google.com for all Google Workspace users. You can conduct your meetings over voice or HD Video Call.

Hangouts, on the other hand, is an all-in-one voice call, instant messaging, and video conferencing software available for all Google users. So, if you have a Gmail account, then you can access the service. What’s more, it’s free.

But which one should you opt for? To answer this question, it’s important to understand that your choice will depend a lot on your type of organization, meeting style, and the features you deem necessary.

To help you make a more informed choice, we take an in-depth look at the two services. Below is a comparative look at Google Meet vs Hangouts highlighting each tool’s salient features:

Is Google Meet the same as Google Hangout


1. Number of Allowable Participants

If you want to hold a meeting with video conferencing on Meet, you have a limit of up to 250 users. For additional participants, you’d need to utilize live streaming, which can support about 100,000 participants.

However, Hangouts is better suited for smaller meetings or personal use since it limits you to 150 chat participants. Furthermore, it doesn’t offer streaming and only supports video chats with 10 people.


2. External Meeting Participation

Google Meet allows external participants; hence you can invite people outside your organization to join in. You only need to email them an invitation link or share the meeting code. Hence, non-Google Workspace plus Gmail users can join a Google Meet meeting though only members can create new meetings.

The only way to participate in a Hangouts meeting is if you have a Gmail account. This is because Google Hangout is a part of your Gmail account. So, no Gmail account; no access to Google Hangouts.  


3. Interface and User Experience

Google Meet boasts a sleek, intuitive, and user-friendly UI. Better yet, you can choose to view everyone on your screen, either in grid form or singly. But on Hangouts, you only view a single participant with the other video participants available on a smaller horizontal stripe.


4. Screen Sharing Options

While Google Hangouts allows you to share your full screen, Meet allows better sharing via a specific tab or window. The latter option comes optimized for video sharing, so you can even watch YouTube videos from your friend’s screen.


5. Internet Usage

Internet connectivity can be quite unreliable at times, but this is where Google Meets trumps over Hangouts. Meet allows you to join a meeting by typing in the meeting code without using the internet to dial in. With Hangouts, you need to have an internet connection to dial in the number to connect you to the meeting.


6. Recording Your Meetings

record your meetings

With remote working, meetings have moved online. Thus, the ability to save, record, and safely store meeting minutes for review later is vital. Google Meet allows you to schedule, record your meetings, and saves the recording to your preferred drive storage. However, this feature is not available on Hangouts, so you might want to use an online meeting assistant like Aira.

If any key participant fails to attend a meeting, they can always have the minutes sent to them to keep them up to date.


7. Auto Captioning

If your meetings involve foreign participants, language barriers might be a challenge. But with Google Meet’s live instant captioning, this is not an issue. You only need to activate auto-captioning to view a live transcription of what each meeting participant is saying.

Unfortunately, Google Hangouts doesn’t provide this feature as yet.


8. Price Difference

Google Meet vs Hangouts, which is more affordable? Pricing is a key determinant of the choice of software for most users. Fortunately, Google Hangouts is a free service, the only limitation being the number of meeting participants and users on active video.

Google Meet, on its part, is a paid software service packaged together with Google Workspace Suite. To use Meet for video conferencing, your organization needs to be on Google Workspace. Since the bundle integrates with email, it works out as a good deal overall.


9. Extra Integrations

Google Meet boasts several integrations with Google apps like Gmail and Google Calendar and third parties such as Zapier and Fireflies. But Hangouts doesn’t have such integrations on its platform.


10. Serving Different Needs

Hangouts and Meet help meet different needs. Hangouts is best-suited for casual calls between friends, while Meet is sophisticated and suitable for large group meetings. Also, its video web conferencing makes it excellent for businesses.


Wrapping Up

And there you have it. A detailed exploration into Google Meet vs Hangouts. So which option is the ideal one for you? You now have the details to make an informed decision at your fingertips.