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10 Traits Of Best AI Meeting Assistant Explained

best ai meeting assistant

The age of the super AI assistants is here. Perceptive business owners are leveraging the power of artificial intelligence to solve professional challenges. Machine learning mechanisms now monitor service quality and augment automation decisions. In medicine, they are augmenting medical diagnoses while in manufacturing they replicate designs.

The average office dweller is also enjoying the magic of AI development. They are not only benefitting from top-notch and personalized email management, but AI meeting assistants as well. For this reason enterprise, adoption of AI tools has grown by 270% in less than four years as per Gartner data.

AI virtual tools are lessening, meeting frustration for employees, interpreting, recording, and transcribing speech. They are the perfect meeting minute takers. Some of the traits of the best ai meeting assistant includes:

1. Meeting scheduling

aira ai meeting assistant

One of the best traits of a virtual meeting assistant platform like Aira is her meeting scheduling capability. Aira will record, transcribe, and analyze your meetings. This fantastic AI-powered technology will also automate your business’s meeting scheduling on your behalf. Her machine learning and artificial intelligence capability will analyze your workers’ productivity patterns for nuances of timing preferences.

In doing so, she can distribute events effectively. Her meeting scheduling action will have a minimal impact on your team’s deep work. Aira saves your employees from minute taking and distribution woes. She informs all stakeholders of the meeting event too.

2. Automatic time monitoring

AI tools are proficient at automatic time tracking. This trait of AI meeting assistant technology captures your employees’ time data into timesheets. This characteristic creates a culture of honest hours at work. As a result, your meetings will be more productive as employees review time use on the AI tool’s interface. The best platforms offer an interruption and timer free time tracking feature. This way, meetings remain distraction-free.

3. Meeting documentation

AI meeting assistants have speech recognition features that process all information during meetings. They will register all decisions and actions and highlight every speaker’s core duties. Afterward, the tool will store all meeting notes centrally for sharing and follow-up purposes.

4. Company data sharing

Meeting preparation takes up a massive amount of office time from the meeting’s organizer. They will need to dig up company documents, artifacts, past minutes, reports, or old emails. This groundwork makes meetings a success.

These AI platforms can manage files across different work frameworks during this preparatory stage. All knowledge will be within reach, saving up time and employee time.

5. Meeting analytics

Rapid improvements in AI technology have led to the creation of analytics-driven tools that detect patterns in data. Using machine-learning algorithms, they can observe user behavior and adapt to it. Consequently, this technology has become key in optimizing industrial operations. AI virtual assistants can analyze your meetings and suggest optimization improvements to enhance productivity.

6. Contract analysis

Business contracts can be intimidating. Fortunately, intelligent meeting assistant tools can analyze the legal jargon on your behalf. This action will help identify risks, requirements, and opportunities.

7. Email management

Do you know that the average cube dweller receives 121 emails each day? These missives convey event invitations, content, or deals messages. To gauge just how important all this mail is, click on them and study the content. Popping email notifications can be an enormous distraction in the workplace.

With them constantly vying for your employees’ attention, they will have a harder time accomplishing their tasks. Worse is that, once they drive your mind to distraction, it will take close to 23 minutes to get back on track. An AI assistant platform can manage your inbox.

It will study your preferences and patterns, then offer personalized help on your email flow. This will kill email hyperresponsiveness. This phenomenon chops down office hours into little slots of productive time because of distractions.

8. Expense and payment auditing

Finance teams can leverage AI meeting assistants to audit invoices. They can also use them to analyze expenses before initiating payments. This will cut down on team spending and optimize their processes. Since intelligent platforms integrate with other back-office technology, they will not disrupt the existing processes.

9. HR processes

Intelligent platforms can analyze millions of job postings and zero in on suitable matches. They will serve you with the best match for your workplace. They can also re-target older applicants and schedule meetings.

10. Meeting room experience enhancement

Beyond highlighting action items, the AI tool can also increase meeting effectiveness. As an illustration, some platforms have a background replacement feature. Others can suppress background noise and offer real-time meeting transcription.

Conclusion

The ultimate luxury in business is an assistant at hand who anticipates your needs. They will take action on your behalf where necessary and listen for your calls. The AI meeting assistant is a perfect, affordable, all rounded, and more efficient personal assistant.

These platforms can perform a variety of functions and can be omnipresent in every corner of your business. The useful traits of the best AI meeting assistant will enhance your bottom-line and increase productivity amongst all your teams.

10 Productivity Software You Should Start Using Now

productivity software

How do you know you are being productive? Is it:

  • When you are getting work done?
  • When your life is organized?
  • When meetings and other collaborative projects are progressing without a hitch?

If you identify with any of the above, you know that Productivity is not a concept unique to the workplace but is also important to aspects of your personal life.

In this article, we will look at 10 productivity software that will help you to become more productive in your work and personal life. these apps will help you do the following:

  • Create better workflows
  • Work smarter by e. g, automating repetitive tasks
  • Become more organized by for example managing your inbox
  • Hold efficient meetings. Example, by automating note taking and minute taking with AIRA
  • Achieve your goals: for example
  • Time savings
  • Finish your project in time
  • Perform better at work so that you can get promoted
  • Eliminate distractions
  • Improve work output, e.g, revenue

Read on below to learn about tools you can use to start being productive starting now.

10 Productivity Software to Try Out:

1. Dragon Naturally Speaking

dragon

Dictating can sometimes be easier than typing, especially if you’ve been working at your desk endlessly. The longer you type, the more your speed dwindles, your accuracy goes down, you become fidgety and eventually lose focus. Thankfully, Dragon naturally speaking allows you to switch to your new tempo of work by dictating to your device. This ensures you can keep working instead of abandoning your project because of fatigue.

The different editions that the software comes in make it an ideal tool for working on topics from practically any industry. For instance, the dragon home is ideal for dictating general content. There’s also dragon legal, dragon law enforcement, among others.

At $150, dragon naturally speaking maybe a little on the costly side, but it really is value for money, considering it’s very accurate.

Price

Dragon Home: $150

Other editions: Contact Nuance team

2. AIRA

Aira

Business cannot be conducted without meetings. A lot of times though, meetings can waste time if:

  • They take too long
  • Minute and note taking are done manually
  • They are disorderly
  • Agenda items are not clear
  • They are irrelevant to attendees

That is where Aira comes in. Aira is an ai meeting assistant that creates efficiency in meetings by automating:

  • Minute taking
  • Meeting scheduling (including checking for meeting overlaps)
  • Following up on action items
  • Document sharing and storage

Aira analytics tracks meeting performance. In addition, the keywords feature helps attendees and other team members to scan through meeting notes quicker and find what is relevant to them.

Pricingcontact team Aira

3. Evernote

evernote

Note-taking is an essential part of most professionals’ and students’ lives. That’s why Evernote makes this list. Whatever the nature of your project, you can use Evernote to

  • Jot down ideas
  • Curate content during the research phase of your work

Evernote records written audio or image content. You can also sketch with the app or upload PDFs. The app not only searches your saved content by word, but also by image. This means that any search will return the corresponding text and image content that you have saved. With the paid subscriptions, you can also search PDFs.

Although Evernote is mostly for boosting personal productivity, you can also use it to collaborate on projects that involve note sharing and editing.

Pricing

Basic: Free

Premium: $7.99/month

Business: $14.99/user/month

4. IFTTT

ifttt

There are simply too many things going on in our daily work and personal lives, that you cannot keep track of all of them. But, fear not, because IFTTT (If this, then that), can automatically update you whenever things that you’re interested in, happen, either online, or locally on your devices.

For instance, if you need to keep track of brand activities on Facebook, you can tell IFTTT “if someone mentions my brand online, then email me their comments. “

Although you may consider some tasks as mundane, they still contribute to your overall success. IFTTT is really good at handling mundane tasks. For instance, sending meeting reminders is a time consuming, mundane task. But attending meetings is important. So, let IFTTT handle your reminders while you do other productive work.

PricingContact the sales team

5. Sane Box

sane box

Email organization is a key part of productivity. It’s quite likely that most of the emails you receive aren’t all-important. Even if they are, they aren’t all high priority. That’s where the Sane Box comes in. Sane box organizes your mailbox by automatically moving unimportant emails from your inbox into new folders.

Sane box decides on email importance levels in the following ways:

  • All emails from contacts that aren’t in your address book are treated as cold calls
  • It learns. You have to give sane box feedback so that in future, it knows how to treat the emails you receive

If you usually get lots of emails daily, this is one app to try out.

Pricing

Snack: $59/year

Lunch: $99/year

Dinner: $299/year

6. Strict Workflow

strict workflow

Focus (or lack of it), is a key issue for most people. A lot of people out there (perhaps including you) cannot work on a project for extended periods of time. For some, this focus period can be as short as a few minutes. That is why the Pomodoro technique was invented. So that for 25 minutes, you can focus on nothing, but work, and you only get to rest for a few minutes once your 25 minutes are up.

Strict workflow enforces the Pomodoro technique. Say you need to work on your project for 4 hours, what you do is divide that time into 25-minute sessions. This increases productivity because it’s a reward-based system. That is, work then claim your reward.

The strict workflow works as a browser plugin.

PricingFree

7. X1 Search

x1

Some people are tidy. They know their files and folders by name date and number (okay, maybe a bit of an exaggeration there), but you get the point. Some people can find everything on their laptop quite easily.

But, if you struggle with the personal organization on your computer, you might need a tool like X1 Search. It’s a tool that finds files in your document folders, archives, mailboxes, calendars, SharePoint.

Although in the end, we’d recommend a tool that helps you tidy up your desktop, in the meantime, use X1 search to easily navigate through your messy storage system.

Pricing

Free: 14 day trial period

Single user: $96/license

Enterprise: Contact the team

8. G Suite for business

GSuite

It’s not always possible to be at your desk working on your desktop. But you’ll always have your phone on you. That’s why G Suite is every android phone owner’s dream come true. Whether you’re on your commute, on a business trip or just relaxing on the couch, you can use G Suite to continue working on your projects.

Some important features in G Suite include:

  • Video and audio conferencing
  • Gmail
  • Collaborative tools including Google sheets and Google docs
  • Shared calendars
  • Autosave and auto-sync

G Suite pricing starts at $6/person monthly. But if you are on the move a lot, it is well worth your while because your teams don’t need to be grounded when not in the office.

Pricing

Basic: $6/user/month

Business: $12/user/month

Enterprise: $25/user/month

9. Prezi

Prezi

A lot of professionals often have to put on elaborate presentations for their customers, but they don’t like the process of putting together a slide deck.

  • For one, standard presentations take too long to complete
  • In addition, a standard slide deck just doesn’t capture ideas so well because the formats just don’t seem to fit

If you have the same problem, you should give Prezi a go.

With Prezi, you can work on your projects on a digital whiteboard. Then, you film the content on the board and record a film of that content. You can also choose from a wide variety of templates to suit your presentation requirements.

Pricing

Free: 14-day trial

Standard: $5/month

Plus: $15/month

Premium: $59/month

10. Apple iWork

iWork

iWork is to Mac OS users what Gsuite is to Android users. The app allows anyone with an iPad or iPhone to keep working on the go. iWork does that with the following features:

  • A document editor
  • A spreadsheet tool
  • For creating presentations

PriceiWork is free and can work as an app on your iPhone. If you have an iCloud account, you can also use the web app for free.

Conclusion

These tools are just a small percentage of all the productivity tools available online. We encourage you to try them out to address any personal and work productivity issues you may have. Most of them have a trial period, so, make use of that to get better acquainted with the apps before paying.

11 Secrets To A Successful Sales Meeting Unleashed

successful sales meeting

Do you run a productive and successful sales meeting everytime? If your answer is yes, then congratulations! You are one of the few sales professionals who have honed and mastered a skill crucial to selling effectively.

In most organizations, sales meetings waste a salesperson’s time and quite frankly, deliver very little value. While we appreciate that sales teams need to dedicate some of their time to meet their managers, if those meetings aren’t helping the bottom line, they are a waste of time.

A meeting that wastes a salesperson’s time is more likely to demotivate that person. On the other hand, if your sales meetings can deliver value, you will increase your team’s productivity. This is where meeting tools come in. A meeting tool like Aira has built-in analytics, from which you can draw insights into meeting performance. This article, however, is not about meeting tools, but simple behavioral adjustments that once implemented will shape how your salespeople view sales meetings. More on that below.


The secrets of running a successful sales meeting

1.     Limit your meeting to one agenda item

You can cover many issues in a meeting agenda. But time is money for salespeople so instead of addressing multiple issues, focus one crucial agenda item. Discussions centered around one area has several advantages:

  • You can dig deep into that issue or topic, and understand it
  • That item becomes the metric that matters for that week
  • Your team will remain focused on the subject discussed

2.     Send out the meeting agenda way before the meeting date

Do you want your salespeople to be well prepared for your meetings? If yes, make use of your AI meeting assistant to send out the agenda well ahead of time. Make your agenda items actionable.

3.     Keep time

keep time

Do you want your team to respect your meetings? Do you want to create a sense of urgency throughout the workweek? Then lead by example by sticking to your meeting timelines. Keep time, and you give your salespeople a template of how they should handle their customers’ time.

We also mentioned earlier that time is money. Keeping time tells your salespeople that you value their time.

4.     Keep your meetings to under one hour

Another important aspect of time is meeting length. 36% of meeting attendants lose attention when attending any meeting that lasts more than 45 minutes. So, to make the most out of your meeting session,

5.     Make meetings relevant and pertinent

People tend to drift during a meeting if they notice that the meeting items don’t concern them.

Let’s assume you have 4 salespeople, each representing a region. If you want to have productive discussions with them, schedule a meeting with each one. This might seem redundant but look at it this way: whenever someone is giving an update on their region, the other three are likely to check out of the meeting because that region does not affect their performance.

In addition, if there’s an issue that has to do with one person, follow up with that person after the meeting.

6.     Encourage discussion

Your salespeople, not you, are the ones facing customers. They are also the ones who have to deal with challenges in the field. So, they want you to hear them as much as you want them to listen to you.

Turn your meeting into a forum for discussion, where issues are tabled, discussed and action taken immediately.

7.     Updates do not warrant a meeting

We cannot stress this enough: meetings centered around updates have little to no value to a salesperson. Some things can be addressed on email. Learn to identify such matters so that you don’t hold unnecessary meetings.

8.     Recognize and reward performance

recognize and reward

There is nothing more motivating for a salesperson (besides the commissions of course), than recognition. Therefore, whenever you hold a meeting, recognize, congratulate and reward your top performers. The following happens when you reward salespeople regularly:

  • You set the pace for your salespeople every week. Everyone will try to hit their targets so that they can shine during the next meeting
  • The end result is that you are more likely to hit your monthly target by remaining focused week on week
  • Your meetings become something that salespeople look forward to attending

9.     Turn meetings into a performance improvement platform

As you hold more meetings, you will start to notice performance trends. Some of those trends may indicate areas that need improvement.

You don’t need to wait for your next training workshop to address key performance issues. Instead, use your sales meetings to deliver bite-sized training sessions that will help your teams to start changing their results immediately.

10.  Make your sales team feel like a part of the company

Since majority of salespeople spend most of their time in the field, one of the times they get to interact with the company is during meetings. Take it upon yourself to give them a positive experience during these rare moments. They should feel like insiders and know that their contribution is not only appreciated, but also shapes growth. In a word, offer motivation.

There are several ways to do this. For instance, have the company head attend a meeting and reward individuals by name. Or, do something as simple as offering refreshments during meetings.

11.  Agree on next steps

You expect your salespeople to leave their customers with clarity on what the next steps will be, right? The same should go for meetings. After every meeting, each person’s responsibility should be very clear. Send meeting notes and action items Immediately after the meeting. You can do this very easily with AIRA.


Conclusion

Yes, improving your sales meetings is as simple as implementing all or some of these 11 points. As you implement these tips,

  • Ask your team for feedback. A simple question like this will suffice, “Hey, how do you think today’s meeting went and what can we do to improve the next meeting?”
  • Use AIRA analytics to track meeting performance trends

That’s it! Happy meeting!

What Is The Right Way To Start A Meeting?

right way to start a meeting

Calls for a workplace meeting are often met with a level of murmuring and groaning rather than a “Heck yeah! Let’s do this!” While meetings often bring the best ideas to light, According to a study done by Verizon Conferencing, most heavy meeting goers have at one time or the other attended dysfunctional meetings.

Consequently, 90% of them admit to missing bits of the meeting or daydreaming when in a meeting due to flawed meeting behavior. At least 70% of them admit to bringing other tasks to these gatherings while 40% of them simply go off to the land of nod. Most meetings start very unsoundly, setting a wrong tone for the remainder of the event. Here’s the most right way to start a meeting:

Informing participants of the meeting’s purpose and outcome

Informing meeting participants

Circulate your meeting’s agenda to all participants beforehand via Aira. Aira is an AI meeting assistant that makes meeting notes and shares them with all meeting members. She is an artificial intelligence technology powered tool that can share your meeting’s agenda and past minutes before and after the meeting.

At the beginning of a meeting, your participants have two major concerns in their minds. They will want to understand right off the bat why they are in attendance and why they should care about the meeting’s agenda. Most guides will tell you that the best way to start your meeting is by reviewing your agenda, then heading straight to the agenda’s topics.

This process has its benefits but it will not highlight the benefits of the meeting. It will also not bring to light the reasons why they should count the meeting as of any importance to them. To capture the member’s attention from the word go, and also set your conference up for success, give them the answers to these two questions first.

With Aira by your side, you should, therefore, start your meeting by informing the associates of the purpose and the outcome that they should expect. You can, for instance, start with words such as “At the end of this meeting, you will all walk away with…” You can alternatively kick off the meeting with a “the intention of this meeting is…” Such words will get everyone on the same page and ensure that your meeting is a success.


Empower the meeting participants

empower meeting participants

When it comes down to it, most employees do not know how to behave in a meeting. Some want to look less weird and normal while others are intimidated by the thought of conversing with the person sitting across the table.

There are also lots of silly rules out there that may hinder the participant’s ability to collaborate with others and to display their value. Meetings provide fantastic opportunities for workers to show leadership and problem-solving skills. You should, therefore, start the meeting by shattering the ceiling of unnecessary interpersonal dynamics and secret corporate etiquette.

Get rid of all veiled social rules and the pressure to perform that makes the members edgy and panicky. Empower the delegates and allow them to understand the power that they have in a meeting room. Give them the authority over their contributions by ensuring that they do understand the level of engagement expected from them.

Empowered partners will be open to discussions and participation. Start your meeting by voicing an empowering statement like” you are our select team, chosen to vet our marketing process because you have a deep understanding of our strengths and weaknesses”.

A study done by MIT research says that the collective intelligence of a team is determined by the equal participation capacity of its members.


Restate your meeting’s ground rules

meeting's ground rules

Every business has as part of its cultures, directives that dictate how its meetings flow. Encouraging engagement is a great way to start a meeting, but you should state the boundaries as well. It is important however not to overdo the law setting at the commencement of your meeting.

You can incorporate this feature by picking one salient to the discourse at hand. As an illustration, you can ward off passive aggression by reinstating that all challenges should be addressed in the course of the meeting only and not before or after it. This will ensure more productivity and unity in collaboration.


Conclusion

If your powwow misses a strong start, its members will quickly get off track or zone out, so you must know the right way to start a meeting. If, you don’t want to chair a disorganized meeting avoid casting shadows by creating the wrong idea about your meeting. Begin your meeting with a positive note to foster efficiency. You can break the ice with a story, poignant quote, or interesting statistic then rope them further using one of the tactics above. Use meeting tools such as Aira to analyze your meeting data to ensure that optimization fosters high engagement.

The Top 7 Online Meetings Etiquette and Best Practices to Follow

online meetings etiquette

Online meetings have become more commonplace as more people work from home. Offices are making a transition to the virtual world making video conferencing an integral part of the business environment. The rise of virtual meetings has been a slow but steady journey. They were at first vital to disparate team meetings as employees in multiple geographic locations began to share teams.

This movement has culminated in a global movement towards video conferencing as the global pandemic bites necessitating social distancing between workmates. Consequently, video conferencing platforms like Zoom are now home to over 200 million daily meetings. In late 2019, the platform had a low 10 million meetings.

New meeting tools that enhance productivity are also more readily available online. As an illustration, meeting tools like Aira can dial into an online meeting, take meeting notes, and transcribe all dialogue. Aira is an artificial intelligence-powered bot that frees meeting members from the arduous task of writing minute notes. She ensures that every member stays focused and productive.


The growth of online meetings

Over time, video conferencing might replace conference calls as businesses embrace the cost-effective benefit of virtual meetings. 78% of businesses today are using video conferencing for team meetings, while 58% of them hold these meetings daily. The need for video collaboration software is so high that 83% of large corporations are planning to purchase online meeting software for use.

Meetings can be very valuable when productive and effective. Nevertheless, for all their benefits, the productive virtual meeting is very elusive. It is of critical importance therefore that all stakeholders embrace the connections, technology, and the mix of video and audio to ensure consistency in productivity, as business transit to the online environment.

Below are some online meetings etiquette and best practices for employees and meeting leaders that want to make their online meetings as productive as possible.


1. A meeting leader should prepare for the meeting

meeting preparation

An advantage of working from home is that you are free to wear your softest jammies all day. You can attend your Zoom meeting without having to dress up for success, which makes social isolation more bearable. Your meeting will however not meet its objectives if you do not keep its organization as professional as possible.

A meeting that lacks purpose will fall on its face very fast. The meeting leader should, therefore, send a meeting invite beforehand to all participants and attach the agenda. Describe all expectations and have your meeting tools ready. If possible, talk to a technology expert to ensure that all meeting tools are primed and ready for the meeting.


2. Make a meeting schedule and stick to it.

There are a few things as annoying as sitting in an empty virtual room waiting for participants to show. It is not surprising that despite the fact, the online meetings are extremely mobile the tardiest of employees will often have a reason to jump into the meeting room late.

The meeting organizer needs to ensure that every virtual meeting starts promptly. Do not give room to distractions, repetition of discussed items after excuses of “my dog ate my modem”. Such distractions will only inconvenience and annoy the participants that show up on time. Follow the agenda instead and catch all the latecomers up after the call.


3. Minimize distractions

Online meeting participants are easy to distract because they lack the physical and visual stimuli that keep the traditional meeting members engaged. It is crucial therefore that all distractions are kept out of the virtual meeting room. Silence all phones, mute all the mics of inactive members and close all apps that are not in use. Make sure that no member interrupts the meeting flow or the speaker.


4. Begin with introductions

Let the host announce every meeting member to ensure that all participants feel at home with each other. Introductions increase the awareness of each other’s responsibilities and roles and are key to a smooth meeting.


5. Be professional

be professional

Since virtual meetings, environments are more relaxed than traditional meetings, some members may be too casual and forward in their words or tone of voice. All participants should maintain their professional appearance and posture to prevent distractions and embarrassment.


6. Keep the meeting engaging

All employees should learn interpersonal dynamics that stimulate collaboration in the absence of face-to-face meetings. Remember that over 55% of human communication is expressed as non-verbal cues. Encourage the participants, therefore, to use file transfer or chat tools for side questions and conversations.


7. Observe privacy for security

Ensure that your online meetings only have the participant that need to attend it. Make your meeting private to avoid unwelcome visitors and other security risks.


Conclusion

Considering the online meetings etiquette, the meeting leader should wrap up the meeting effectively and use meeting tools like Aira to send out meeting notes and arrangements or the next meeting,

How To Conduct The Most Productive Online Sales Meeting With Aira

online sales meetings

Having a productive online sales meeting is vital for generating sales. This is especially so now, where the isolation-related stress wrought on by the COVID19 pandemic can make it is difficult for salespeople to feel excited about work.

In this article, we will discuss how AIRA can help your team remain productive during their online sales meetings. AIRA is an AI-enabled meeting tool that works by making meetings efficient. With prior planning and stress-free preparation, salespeople can begin looking forward to their online sales meetings and also be productive while in attendance. We will show you to make this happen with AIRA.


What are the prerequisites for a productive meeting?

Before we go into how AIRA can help make your online sales meetings productive, let’s first consider the makings of a successful meeting. What do you need to have a productive meeting?

An agenda

A meeting agenda tells participants what to expect from a meeting. That is:

  • Why they are meeting. e.g, what will they discuss? You can arrange this in topics, designate speakers and allot them time so that they prepare ahead of time
  • The expected outcome of the meeting

Always send your meeting invites a few days prior, and call attention to any preparation by key speakers.

A meeting agenda sets the tone of any meeting. The great thing about AIRA is that because it assigns action points after the meeting, it sets the tone for future meetings, ensuring that action-tracking becomes a continuous agenda until goals are accomplished. In addition, AIRA’s keywords feature ensures that future meetings can be grouped around a specific action or task.

Adding Value

A meeting should add value to its participants by:

  • Prov.iding information that makes goal achievement possible or easier
  • Training
  • For instance, market share, competitor activities, market trends, new opportunities

Team participation

People own the results of a meeting when they participate actively. A high level of participation begins with inviting the relevant people to a meeting.

Consistency

Meeting recurrence should be kept regularly to ensure that sales performance is analyzed constantly. Recurrences block off certain days or hours of the week. This keeps your team on a routine and gives them a strict timeframe within which to complete tasks.

As Aira is AI, it can quickly analyze people’s calendars and then select a meeting time that suits everyone. This ensures a higher level of attendance.


The benefits of using AIRA for conducting productive online sales meetings

AIRA

Stress-free operation

A survey conducted among 1000 workers across 4 European countries found that 90% of employees show signs of stress when faced with new or troublesome technology during meetings.

Employees also waste a lot of time troubleshooting, prior or during the meeting, either:

  • Trying to fix the problem (66%)
  • Coordinating with IT support to fix the problem (50%)
  • Preparing handouts as plan B (50%)
  • 15% of those surveyed even said that they postpone meetings until the technical problem can be resolved.

As remote working became the new normal for everyone, people have had to learn technology almost overnight and use it to run every aspect of the business. In addition to the stress of facing possible job cuts, due to shrining business prospects, having technology that is hard to understand and operate can push workers to the edge.

AIRA is pretty much plugged and play, and this ensures stress-free meetings in the following ways:

It’s easy to set up and use

Anyone can use Aira, even with little to no technical know-how. It’s also very integrative, and most of these processes are automatic and require little to no setup.

Some characteristics that denote AIRA’s ease of use include:

  • It integrates with your calendar, so you don’t need to do that yourself
  • Its interface is intuitive, hence user-friendly
  • It integrates well with meeting room equipment

Salespeople can use Aira while on the move, by dialing in from their mobile phones

Ensuring meeting relevance

One of the biggest time wasters for employees in any organization is attending meetings that aren’t necessary or relevant. Additionally, once in the meeting room, it is easy to get diverted and have meetings that aren’t productive. To ensure meeting relevance, Aira:

  • Invites the right people
  • Sets meeting goals and objectives beforehand
  • Keeps track of meeting time and ensures that you get the most from your allotted time
  • Records and transcribes meeting action points, which keeps subsequent meetings on the topic
  • Makes use of keywords so that salespeople and other team members can follow up based on topics that are most relevant to them

 

Voice AI leaves attendants free to concentrate on meeting agenda

Taking meeting notes can waste time during meetings if people have to pause to accommodate the slower speed of manual note-taking. Participants also have to contend with interruptions when asked to rephrase or restate a point. All these factors can cause meeting participants to lose concentration and deviate from the meeting agenda.

With AIRA, meeting attendants don’t have to worry about missing a point. This is because AIRA automatically records meeting notes, and then transcribes them.

In addition, eliminating note-taking tasks means that meeting participants can concentrate on developing ideas and furthering the meeting agenda.

Reduce monotonous tasks

Imagine if you have to schedule meetings every week and each time, your tools fail. You would then have to spend a lot of time on manual meeting management and this would leave you little time to be productive in other areas.

One study found that an organization can lose up to 47,000 hours of total employee time per year, just on meeting scheduling.

Hubspot study on employee productivity

Meeting management can interfere with employee productivity (source: Hubspot)

When meeting organization and management becomes routine, having an AI tool such as Aira to handle such tasks leaves you free to focus on other important matters.


Final words

Meeting tools should enhance how you conduct meetings by improving attention, enhancing collaboration and promoting accountability. Aira does this and more, by taking the stress out of meeting management to guarantee productive online sales meetings.

Now Generate Precise AI Meeting Notes With Aira Like A Pro

AI Meeting Notes

AIRA is a voice AI platform that records meetings and automatically transcribes them.

  • This saves times spent taking minutes
  • Opens your time so you can do other things that require your attention currently
  • Makes it possible for you to go through notes later and action them
  • The transcriptions are stored in one place so you can access, refer and analyze them easier

Generating precise meeting notes begins with joining the right meeting. The beauty of AIRA in accomplishing precision is in the simple approach on which the app’s workflow is based. The whole process, from app installation to meeting attendance, minute taking, and finally sending out emails, is designed to guide AIRA to give accurate results. For instance:

  • Calendar auto-sync: Assuming it’s your first time to log into AIRA, it will sync with your calendar and show you all the details of every meeting you have on that day. If you have a meeting or meetings on any day, those meetings reflect within AIRA. This process happens automatically, hence eliminates errors.
  • Auto join: Once you have turned the auto-join function on, Aira will autojoin each meeting at the appointed time. AIRA then attends meetings on your behalf if you can’t, takes meeting notes for you whether or not you are present for a meeting, and then ensures you get the notes from that meeting via mail.
  • AIRA keeps both the recording and the transcript of the meeting for your reference, and all this information is saved in one place. In addition, keywords are generated to make it easier to refer to points of interest. This gives you multiple resources to refer to, should you want to fact check something that was said during the meeting.

With that said, to further understand how AIRA generates precise AI meeting notes, we have to dissect how AI apps work.

The machine learning process for ensuring voice AI accuracy for AI meeting notes

AIRA is an AI voice assistant app, meaning that it works by automatically recognizing speech.

AI voice apps are programmed through a machine learning process, whereby they are trained and tested on their ability to recognize phonemes (a unit of human speech measurement).

The training process usually involves using transcripts from earlier recorded speech to better gauge how well the AI links the spoken word and the transcribed text. This process guarantees highly accurate and precise transcriptions.

Some AI applications also use word decoding, whereby full words are used in the training process. However, Automatic speech recognition is the end goal of any voice AI, regardless of the software used.

The training process  for AI voice apps follows these general steps:

  • Audio is captured through a microphone
  • The waveforms are then put through a 3-step acoustic analysis process, that involves:
  • Acoustic modeling. This analyzes phonemes and the words formed when those phonemes are complete
  • Pronunciation modeling. This analyzes pronunciations and other aspects such as accents that cause variabilities in speech
  • Language modeling. This involves contextual analysis
  • The data from the acoustic analysis is then decoded into text

This entire analysis is carried out by AI to eliminate errors.  Furthermore, as machine learning involves repetitive training processes, any AI voice app that goes through this rigorous creation process guarantees more accurate voice recognition results.

We have already mentioned above that speech to text involves decoding the data from the acoustic analysis. This process as well, needs to be very accurate.

Bottom line

The thinking behind voice apps is speed, convenience and efficiency. But as you strive to bring these qualities to your business, the voice app company you choose to partner with is just as crucially important.

Minutes represent important discussions and decisions for your company. They are how you conduct business. If you cannot trust your AI meeting note-taking app to do a good job, this could cost you your business. A parting note from us, therefore, is that you sign up for a demo of AIRA and experience a whole new easy and efficient way to conduct meetings.

The 7 Major AI Companies of Web Conferencing Apps Every Marketer Must Know

web conferencing app companies

AI meeting tools are founded on some key premises:

  • That meeting can and do waste time, but shouldn’t waste time
  • That meeting can cost less money and take less time to run

From your own experience, you probably agree that meetings can be a headache and they also get in the way of daily work. Your employees or teams probably agree the same thing too. Korn Ferry, a consulting firm, conducted a study on 1945 workers, and only 11% of the study participants said that they had productive meetings.

In some cases, meetings indeed are the answer. In other cases, employees can find themselves sitting in meetings that are neither relevant to their daily responsibilities nor their overarching goals. In addition, even where meetings are scheduled and attended diligently, discussion points can tend to be forgotten and follow up of action items never initiated. Without sufficient follow-up, important ideas, that come out of meetings die.  

But there are companies out there that have invested time, money and effort to innovate solutions to turn meetings into the value-add they should be. We will discuss them in this post:


The Top 7 AI Web Conferencing App Companies

1. Testfire Labs

Testfire Labs is an award-winning, Canadian-based company that creates innovative AI solutions that increase business efficiency. Testfire is the company behind CANARI.AI, an AI-powered solution that focusses on plant health, and Hendrix.AI, an AI solution that automates and optimizes meeting outcomes. Hendrix.AI leverages Natural language processing to perform meeting-related tasks such as:

  • Transcribing notes
  • Organizing, recalling and summarizing meeting action items
  • Analyzes trending topics by going through meeting transcripts

“Meetings are broken”, is the simple maxim on which Testfire labs was founded. The company’s CEO believes that meetings take up a lot of unnecessary time and money investment, a factor that propelled him to create solutions to enable people to achieve more with speed.

Testfire’s target market for its solutions are enterprises with more than 1000 people.  Some of its ardent users include companies lie NAIT, that tend to be meeting heavy.


2. Across Labs Inc

Across labs, inc is an AI company based in San Francisco, California. According to Across Labs team, company managers and executives usually have an average of 62 meetings per month. Yet 50% of meetings they attend are failures for reasons such as:

  • Being involved in meetings that are of no relevance to them
  • Lack of clear action items
  • Key discussions points are not captured
  • Meeting monopolization by certain individuals
  • Getting sidetracked from main discussion agenda

Across Labs team consider Acrossio the answer to these problems. The company seeks to transform “the future of work” through their “content in context” flagship AI meeting software, Acrossio. Users of Acrossio can accelerate knowledge sharing and learning collaboratively.  

Acrossio records discussions that happens during a meeting, including meeting minutes, file shares, etcetera, and stores it to a collective cloud. Users add context to the discussions by appending their comments, bookmarks, and chats to the recorded sessions. The stored collective group knowledge is then transformed into intelligence that can be used by the company.

With Acrossio,

  • Capturing opportunities, risks and ideas coming out of discussions is made easier
  • You can also build up on old knowledge/meetings with points from new discussions
  • Acrossio can listen, record, transcribe and share content from meeting and discussion sessions
  • You get to know your team better and learn their strengths in problem solving, idea generation or visionary thinking
  • You can find out what teams are talking about and their moods and opinions around topics


3. Second Rise LLC

Second Rise LLC is an innovations company that provides services such as research, training, software development and publishing to over 5000 organizations including governments and non-profits.

Based in Portland, Oregon, SecondRise LLC is the brains behind Lucid Meetings, a cutting edge AI tool that improves team reporting and collaboration. Lucid meetings:

  • Facilitates meeting efficiency before, during and after a meeting
  • Keeps track of meeting results, through real time action items and keeping records in shareable formats
  • Distributes meeting items via email
  • Focusses on training to equip employees with knowledge on how to run efficient meetings
  • Provides templates for running meetings


4. MeetingSift

MeetingSift was founded by individuals with:

  • An urgent need to eliminate time wastage during meetings
  • A need to ensure that every meeting yields value by running efficiently.
  • An impressive level of collective expertise in communication, technology and collaboration, to make these two needs a reality

Although meeting minutes in MeetingSift are recorded by humans, assignment of note-taking duties is done intelligently to ensure meetings are captured collaboratively and with ease.

MeetingSift team seeks to make meetings more engaging and productive by:

  • Providing company executives with useful meeting intelligence
  • Encouraging individual output within groups
  • Enabling visualizations of what is happening in the group in real time
  • Integrating content in slide format. This also includes other presentation formats such as keynote and PowerPoint

MeetingSift also uses the Eisenhower quadrant and the effort vs impact quadrant to help teams prioritize what they choose to focus on.

A very important feature of MeetingSift is the “Linked activities”, which allows you discuss your brainstorms within the context of the quadrants, and rank projects by priority levels.


5. Cisco (Voicea + WebEx)

Cisco is a technology giant behind several innovative software products, including WebEx, an AI-powered meeting assistant.

Recently, Voicea, a company whose founders are from FaceBook, Oracle and LinkedIn, became part of Cisco’s WebEx platform.

Voicea are the creators of EVA, an AI meeting assistant that takes notes for you, allowing you to stay focused on your meeting. According to Voicea, 40% of your time is spent following up on meetings. Voicea’s ability to follow up frees up that time for you to use more efficiently.

Webex is a leader in video conferencing and when combined with Voicea’s note-taking and activation feature, it becomes a powerful tool for turning conversations into actions that leave an impact.


6. LogMein

LogMeIn is a Boston-based company that enables customer engagement, IT management and team collaboration through its cloud-based and SaaS remote connectivity products.  

LogMeIn owns a couple of products and solutions, among them GotoMeeting, an online tool for hosting web, video and audio meetings.

GotoMeeting has many innovative features, some of which include:

  • Commuter mode for people attending meetings while travelling or just out of the office
  • Siri voice command for joining meetings
  • Cloud recording, for seamless on the go meetings
  • Secure web conferencing that requires you to log in through your company’s page
  • Admin center for managing user access and monitoring app use

LogMeIn is currently being acquired by Francisco Partners and Evergreen Coast Capital Corporation, in a $4.3 billion deal that was slated to be finalized in mid-2020.


7. Eduba

AIRA

Eduba was founded in 2020 and for such a fairly new company, it has made quite an impact in the nascent field of AI meeting software.

Eduba is the team behind Aira, an AI meeting software that:  

  • Records meetings
  • Transcribes the recordings
  • Manages meeting attendees
  • Tracks action items
  • Manages meeting agenda
  • Integrates with your CRM to improve service delivery

Eduba serves brands across the software industry, sales and marketing, web development, digital marketing, lead generation, among others.


Final Words

There you have it. The field of AI meeting tools may be new, but it is still growing. As such, with time, we are likely to experience an upsurge of new AI meeting solutions.

Featured Image Credits: Freepik.com

Top 10 Platforms for Hosting Online Meetings

Online meetings

Meetings in a company are inevitable; they sustain continued business. But with company operations and offices spread over wide geographical areas -some even global- it can be a challenge to conduct meetings.

Traveling for a meeting is always an option -and it has been done before- but the cost of travel is high, and the ROI is hardly ever justifiable given the length and/or output of the meeting. In addition, as the world grapples with how to do business in the era of covid19, online meeting tools are useful now more than ever. Travel is not an option for anyone and even when travel resumes, having the option to hold online meetings while saving costs will still remain a preferable option.

In this article, we will explore online meeting tools that make having business meetings easier, cost-effective, collaborative, and productive.


Top 10 platforms for hosting online meetings

1. ClickMeeting

ClickMeeting

ClickMeeting is a reliable meeting platform that comes loaded with many useful features. It’s ideal for video conferencing, hosting webinars, online conferences and holding online meetings.

It’s easy to use, making it ideal for anyone with little to no technical skills. Click meeting runs online, so you do not need to download or install anything.

Features:

  • Host online conferences with thousands of attendees and multiple presenters
  • It works straight from your browser
  • Customize with your logo and colors to suit your business or event
  • Stream live on FaceBook and Youtube and reach new audiences through those channels
  • During Q&A sessions, use “question mode” to control your audience 
  • Translation feature allows attendees speaking a different language to participate
  • You can share your screen
  • Recording feature is available, making it ideal for record purposes and future analysis
  • A call-to-action feature, to increase productivity
  • Record up to 10 hours of meetings

Pricing:

Free: for 30 days

Live: $25

Automated: $40

Enterprise: Contact for more details


2. Skype

Skype

Skype has been around for a long time. It is online meetings platform that is trusted by brands and individuals alike for its reliability and security (thanks to the Microsoft brand name). Though skype is great for chat, its video conferencing capability is its most hyped feature.

Most people use the free version of skype, but paid options are available for meetings hosting 50 or more participants.

You need to download and install Skype on your computer, although the process is quite easy to follow. After installation, you can sync Skype to your address book, making it easy to access and call your contacts in one step.

The search feature allows you to find and invite anyone who is not in your contacts, to connect witty you.

Features:

  • Free for up to 50 people
  • You can chat, group chat, call or video
  • File sharing enables collaboration
  • It has versions for web and mobile
  • Skype has subtitles feature
  • You can call phone numbers from skype

Despite its popularity, Skype is a bit of a heavy app and may sometimes have unclear output on calls having many users.

Pricing:

Free for up to 50 participants. Otherwise, contact for more details


3. BlueJeans

BlueJeans

BlueJeans is an online meeting and video conferencing app trusted by enterprise brands like Facebook, LinkedIn, Zillow, among others. BlueJeans was acquired by Verizon in April 2020, a move that will see the app leverage Verizon’s 5G technology for better video conferencing.

Its analytics, live meeting controls, minute-taking and enterprise-level security are some of the features that make BlueJeans an enterprise meeting tool of choice for most.

Other features include:

  • One-touch-access allows users to join from their browser or device
  • It is integrable with more than 30 apps
  • Confiture to suit many meeting room systems
  • Make phone calls for free to more than 40 countries
  • Customize to suit your brand
  • Record meetings and save to the cloud

As with most enterprise-grade apps that host many users, video and audio quality may be unclear when using BlueJeans. However, the acquisition by Verizon may just fix this issue.

Pricing:

Standard: $9.99/month

Pro: $13.99/month

Enterprise: contact for pricing


4. Aira by Eduba

AIRA
Aira

Aira is an online meetings platform that offers quite a number of interesting features that make it unique. These include:  

  • Its Voice AI feature automatically records meetings. The AI continuously upgrades, enhancing performance and productivity
  • Recordings are available as transcriptions.  Therefore, you don’t have to miss out on meeting discussions or take minutes later on
  • Aira will attend multiple meetings for you, allowing you to still keep up with your busy schedule without missing out on important meeting details
  • Aira uses Zapier to integrate with your CRM
  • The analytics feature allows you to suggest ways to optimize future meetings and improve performance

To use Aira for online meetings, you can sign up for a free trial.

Pricing:

Available during the demo.


5. Blizz by TeamViewer

Blizz

The Blizz Collaboration Companion™ is a video, voice and instant messaging application created by TeamViewer.

TeamViewer specializes in providing remote support through cloud-based technologies to businesses around the world. Boasting installations on more than 2 billion devices, TeamViewer’s popularity as a collaboration tool is unquestionable. Blizz leverages some of TeamViewer’s features, allowing screen sharing and remote access to all your essential meeting and communication tools.

Features:

  • Blizz is free for up to 5 participants but has the capacity to support up to 300 people on one call.
  • It supports sharing on multiple 4K screens
  • Records calls and store in the cloud
  • It’s a secure application that uses 256-bit end-to-end encryption
  • Message indexing for easier tracking of conversations and ideas

One downside with Blizz is that it doesn’t support whiteboarding, which limits interactive use of shared documents during video conferencing.

Pricing (billed annually):

  • Free: for 5 users
  • Core: 6€ / Month
  • Crew: 14/€month
  • Company:19€/month

6. Microsoft Teams

Microsoft Teams

Microsoft teams is an ideal online meeting tool for large businesses, as it supports as many as 10,000 participants on one call.  Microsoft teams support chat, call, video and file sharing on iOS, Windows, Android and web, all while ensuring the privacy and security of participants.

Features:

  • Navigating within Microsoft team is easy; with just one click, you can for instance navigate from group chatting to video.
  • File sharing on Microsoft teams makes team collaboration easy even when traveling or away from your workstation, as you can access and edit relevant files through TeamViewer.
  • Powerful search,
  • Live training online
  • Task management

Although Microsoft Teams has great features, it does not do audio calls, nor does it integrate with third-party software.

Pricing (annual commitment):

  • Microsoft Teams (free): free
  • Microsoft 365 Business Basic: USD$5.00/ user/month
  • Microsoft 365 Business Standard: USD$12.50/ user/month
  • Office 365 E3: USD$20.00 user/month


7. Google Meet

Google Meet

Google Meet is a free service that started off as a secure meeting service for businesses. It is now open to everyone. Google Meet integrate with Gmail, google drive, docs and google calendar, letting you manage your video calls straight from your communication resources.

Features:

  • Live streaming on google meet supports up to 100,000 participants.
  • In addition to enjoying Google’s security feature, GoogleMeet benefits from extensive AI research by google, giving the app powerful abilities like adjusting to environmental noise, so that calls remain clear even in noisy environments.
  • GoogleMeet can adjust Performance to suit different network speeds. This ensures high quality calls in spite of network strength.
  • You don’t need to download googlemeet.
  • G Suite integration allows participants to join calls without internet

GoogleMeet is reasonably priced, making it ideal for a small budget

Pricing:

Free


8. GoToMeeting

GoToMeeting

GoToMeeting is an online meeting tool through which users can host or join audio or video meetings from anywhere. It works on MacOS, Windows OS and mobile.

GoToMeeting has a high price tag, making it suitable for enterprises or businesses that can meet the budget.

Features:

  • The GoToRoom kit allows you to turn your meeting room into a collaborative space.  
  • GoToMeeting helps you to fully leverage your video conferencing hardware
  • Integrate with third-party apps like google calendar, salesforce, or Office 365.
  • Use Siri voice commands
  • Enjoy unlimited meeting time with screen sharing and HD video
  • Get MP4 recordings of your meetings
  • Enjoy end to end security feature

Pricing:

Professional: $14/organizer/month

Business: $19/organizer /month

Enterprise: Call for details


9. Zoom

Zoom

Zoom only went public in 2019 and has in a very short time soared in popularity as online meetings and conferencing tool.

Features:

  • Zoom offers free 40-minute calls for up to 100 participants
  • It is intuitive and easy to use
  • You can hold video calls, voice and chat
  • You can share files and make presentations on zoom.
  • Video and audio quality on zoom is good even on slow connections
  • Supports dual screen sharing and HD video

One downside of zoom, according to the intercept, is that it does not offer end to end security encryption.

Pricing:

Basic personal meeting: Free

Pro: $14.99/mo/host

Business: $19.99 /mo/host

Enterprise: $19.99 /mo/host


10. EverWebinar

EverWebinar

EverWebinar is a reliable and fast online meeting platform that allows you to set up calls and webinars in as little as 3 minutes. it’s a great tool not just for meetings but also for offering live training and webinars.

EverWebinar can automate your trainings, all while giving your audience flexible scheduling options for specific dates, managing recurring events and managing time zones.

Other EverWebinar features include:

  • Manage all your chats, videos and statistics in one compact screen
  • Access all your communication and analytics safely and securely
  • Download previous chat history
  • Send notifications by email or sms

EverWebinar however requires a bit of time to learn the features but when you do, the ROI will be worth it. The testimonials on the app’s webpage bear this out.

Pricing:

Installment plan: 3x$199/year

Annual plan: $499/year

Biennial plan: $799/2 years


Final Words

That’s it for now.

There are many factors to consider when choosing the right software. But this list of 10, feature-rich online meetings apps has something for everyone, and should make doing business in 2020 and beyond a lot easier.

The Top 10 AI Assistant Tools That Are Ruling the Roost Today

ai assistant tools

It is almost impossible to believe that ten years ago, Siri was the only voice assistant in the world. In one decade, Artificial Intelligence (AI) has taken over the world.

By 2019, we had over three billion voice assistants globally. It estimated that the world will have close to eight billion of these tireless and friendly AI assistant tools by 2023.

These rising figures prove that the AI assistant tool has become an indispensable feature in the office and home life. Humanity is becoming increasingly dependent on scheduling bots with conversational interfaces that help in maximizing efficiency. We need Alexa around us to play our favorite songs, and AIRA to sit in our meetings and take our notes for us.

There is an AI virtual assistant for just about any task under the sun. Consequently, these tools have become a facet of technology, making an appearance in office equipment, electronic home appliances, and vehicles.

This rapidly growing market will be worth over $118.6 billion by 2025 as large AI invested businesses like IBM, Samsung,  NVIDIA, Google, AWS, Facebook, and Microsoft battle it out for the customer.

Here are ten of the best AI assistant tools that you should get your hands on.

1. Siri

Siri

Siri was the world’s first voice assistant. This fantastic Apple feature started as an independent voice assistant app for the iPhone. The smart people at Apple saw its potential and acquired it in 2010, integrating it into the iPhone 4S.

Apple has kept a tight rein on Siri, limiting third-party developer access to it. This aspect might have throttled Siri’s abilities, but it is still a force to be reckoned with in the world of AI assistant tools.

Some of the Apple voice command feature includes its ‘Raise to Speak’ feature that automatically activates the iPhone’s call feature. Siri can:

  • Post to social media platforms
  • Dictate your posts
  • Do your math
  • Convert measurements for you
  • Save your notes to Evernote
  • Make reservations
  • Remember relationships and pronounce names like Saoirse and Mireille without butchering them
  • Siri can also give you the flight numbers of the planes above you

She’s a great assistant for Apple die-hards. But hey, what if you’re not an Apple fan? You can easily go for this next option…


2. Google Assistant

Google Assistant

Google got onto the mobile voice search technology in the 2000s, but its breakthrough came in 2011. At the time, Google Assistant was a minute microphone button. This simple feature has, over time, graduated into a robust voice technology assistant.

Google Assistant made a debut in 2016 and is today a leading player in the advanced virtual assistant’s sector. The AI tool has become a common feature on a wide range of home appliances, smartphones, cars, and headphones.

The natural language processing tool can perform voice searches, commands, device control, task assistance, real-time translation, and much more.  

You can use it to find your gadget, order your pizza, and screen your voice calls. The “Hey Google, read it” command can narrate web content. The app can amongst many other things, stream your favorite show on Netflix.


3. Cortana

Cortana

Cortana is an AI app from Microsoft named after Cortana, the Halo AI. Nevertheless, Cortana in Halo is 500 years away in the future so, she will be named after the Microsoft AI.

Yes, time travel is very confusing! Cortana, the Microsoft virtual assistant is available on Microsoft platforms. You will find her on Windows mobile, Windows 10, Microsoft Band, Xbox, and Windows Mixed Reality (MR).

She is also on Amazon Alexa and a wide variety of popular headsets such as the Sennheiser GSP350, HyperX CloudX, and the Razer Kraken 7.1 V2. This AI assistant tool provides reminders, answers questions, manages calendars, automates tasks, keeps notes, and offers hands-free assistance. 

Using natural language processing, Cortana can learn and manage complex tasks. She has also integrated data from the Bing search engine and over 400 million devices on the Microsoft network. Therefore, she offers personalized recommendations. Cortana is not purely a Windows AI but has an API that works with other third-party apps.


4. Alexa

Alexa

Amazon Alexa, simply known as Alexa hit the scene in 2014. At first, she powered the Amazon Echo Dot speaker’s ecosystem that runs on the Alexa app. Today, this AI assistant tool powers user communication with it via thousands of ‘skills’ or pre-set functions. For this reason, Alexa is that useful roommate that reminds you of all your important appointment and dates but does not steal your ketchup. 

She uses natural language processing and voice queries to offer services such as music playback, voice interaction, stream podcasts, create to-do lists or play audiobooks. Alexa can help you to skip the traffic gridlock, offering the fastest route to work. She will also talk to your pets while you are away and feed them, too.

Have writer’s block? Talk to Alexa and she will help you with her Writing Motivation skill.


5. Lyra

Lyra

Lyra is a personal assistant AI marketed as Indigo until 2017 when it got its catchy name. Perhaps named after Lyra Silvertongue of the His Dark Materials trilogy, Lyra uses Material Design, which gives her an incredibly attractive look and feel for a simplified AI assistant tool.

Lyra can:

  • Search out YouTube videos
  • Find directions
  • Tell jokes
  • Set alarms
  • Manage your diary

…amongst a horde of other features.

She runs on iOS and Android systems and has a unique cross-platform functionality that allows her to engage in a conversation across different gadgets. She is a conversational, intelligent assistant designed as the Android’s ecosystem answer to Siri and can translate over 70 languages. Her multilingual abilities are astounding, and you can have her functioning across your laptop, desktop, phone, and tablet.


6. Bixby

Bixby

Bixby is an android AI assistant tool for Samsung devices. It is a decent personal assistant that runs a device’s web searches and Google Play app downloads. If you have gadgets from the Samsung proprietary hub, Bixby will support your smart tech as well.

Use its voice command features to send emails and texts. Bixby Voice is one of the most interesting features of this personal AI assistant.

It can adapt to your style of speaking, so you can issue commands in different variations and Bixby will provide an answer without any hitch. You can also view a personalized current activities reminder from Bixby Home, a social stream for all social media updates, reminders, and other relevant information.


7. Hendrix

Hendrix

Hendrix is an AI meeting assistant designed by Testfire Labs. Meeting assistance has become a crucial part of business, capturing the details of discussions accurately. Hendrix, will not only transcribe your meeting’s notes but archive them as well. This AI assistant tool will also create action items and place them on a searchable dashboard.

Since Hendrix will merge all your action items, meeting minutes, and history in one portal, you can relax during meetings and focus on being a productive part of the discussions at hand. Hendrix is compatible with a variety of conference providers such as Zoom, Uber Conference, Go to Meeting, WebEx, and other dial-in platforms.


8. Aira

Aira

In the not too far past, every team, office manager, business process, or function had an assistant. Their job was to take care of chores such as meeting scheduling, taking meeting notes, and other office tasks.

A personal assistants’ job was to support other office workers as they fulfilled the business’s core mandates. This scenario was replicated in offices worldwide…until the AI assistant tool came into the scene.

With intelligent meeting companions like AIRA on your side, you can now handle your meetings without worrying about a human assistant. AIRA will join your web conferencing calls, take your meeting notes, and share them with your group instantly. She will track all your online meetings, step in, and transcribe all that is mentioned. She integrates with CRMs such as Zapier and has a continuous upgrade process to ensure top-notch productivity.


9. Edison Assistant

Edison

Edison Assistant is an all-rounded AI assistant tool with a wide range of automation that will streamline your tasks and notifications. Edison has over 43 automations whose functions can compile your daily tasks, actions, and reminders in a single app.

It will also eliminate any duplicated or outdated contacts and send you reminders of birthdays via Facebook. You can also use Edison to manage your email inbox, create personalized alerts, and save plans to your calendar. It can send texts on your behalf when you are away from the office.


10. Hound

Hound

Hound, made by the SoundHound designers, is a voice assistant app powered by AI. You can have it on your iOS or Android apps and use it to search for data in your natural voice. Hound is powered by Houndify’s Speech-to-Meaning™ and Deep Meaning Understanding™ features that give accuracy to the answers that its users ask.

You can use Hound to make hands free phone calls, send texts, or retrieve weather and news information online. This AI assistant tool integrates with a wide variety of apps. You can use it to hail your Uber ride, book your flight, navigate to an address, or find a hotel.

Hound has an impressive array of clientele that include Motorola, Honda, Hyundai, and Mercedes-Benz.


Conclusion

Digital assistants are here to stay, as human personal assistants become a luxury for the elite. You can now automate your tasks and manage your time much better with their support. The technology is still in its growth stage, but it has so much to offer as it becomes smarter.

The choice of AI-powered tools out there is endless. However, this list has the best of them, pick your AI digital assistant, and enjoy automated and unrivaled intelligent support.